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- Tasks: Keep everything running smoothly by managing documentation and supporting teams.
- Company: IMS, a supportive and inclusive workplace in the heart of Scotland and England.
- Benefits: Enjoy 25 days holiday, a company pension, and on-site parking.
- Other info: Join a dynamic team that values reliability and teamwork.
- Why this job: Be the backbone of our operations and make a real difference behind the scenes.
- Qualifications: Organisational skills and attention to detail are key; previous experience is a bonus.
The predicted salary is between 26000 - 30000 £ per year.
Salary: £26,000‑£30,000 FTE depending on experience
Role type: Full‑time (40 hours) or Part‑time (20 hours)
Location: Perth (Scotland) or Dronfield (England)
Reporting to: Managing Director or Sales Director (depending on location)
The Role: Do you thrive on organisation, enjoy keeping things accurate, and like being the person who keeps everything running smoothly behind the scenes? Can you juggle multiple tasks, spot missing information quickly, and stay calm under pressure? If so, IMS could have the perfect opportunity for you. You’ll support established processes, manage documentation, update internal systems, assist with compliance administration, and help keep teams organised and efficient. From handling customer paperwork to supporting finance and operational admin, you’ll play an important role in making sure nothing slips through the cracks. This role is ideal for someone who enjoys structure, takes pride in accuracy, and can confidently manage multiple tasks. Previous administration experience is beneficial, but industry experience isn’t essential — we’ll provide the training and support you need to succeed. At IMS, we value reliability, teamwork, and attention to detail, and we’re looking for someone who enjoys being a key part of a busy and supportive team.
Responsibilities:
- Compliance Administration: Check orders, quotations, and customer details for accuracy while tracking and managing compliance documentation.
- simPRO Management: Upload documents, update job records, maintain notes, statuses, and carry out system housekeeping tasks.
- DNO & Installation Support: Assist with DNO applications, notifications, and installation documentation for Heat Pump and Solar projects.
- Customer & Admin Support: Respond to routine admin, compliance, and documentation queries from customers and internal teams.
- Finance Support: Send payment reminders, log invoice communications, and expedite overdue accounts when required.
- Operations Administration: Prepare Welcome and Handover Packs, register warranties, and update installation and service records.
- HR & H&S Administration: Maintain PPE, vehicle, engineer training, holiday, and sickness records and compliance logs.
- Audit & Reporting Support: Assist with audits, compliance checks, reporting, and keeping audit‑ready documentation.
- Operational Support: Assist with meeting actions, service reminders, internal forms, and general team administration.
- General Administrative Duties: Support planning, stock administration, customer follow‑ups, and other ad‑hoc administrative tasks.
What we’re looking for:
- Organisation: Enjoy structured work, managing admin tasks efficiently, and keeping processes organised and on track.
- Attention to detail: Highly accurate with strong ability to spot errors, missing information, and inconsistencies.
- Support‑focused mindset: Enjoy working behind the scenes to support teams and ensure smooth day‑to‑day operations.
- Process‑driven approach: Confident following set procedures and maintaining consistency across all tasks.
- Reliability: Dependable, calm under pressure, and able to manage multiple priorities effectively.
Benefits:
- 25 days holiday plus bank holidays and your birthday
- Company pension
- On‑site parking
- EV Salary Sacrifice Scheme
Equal Opportunity Employer: At IMS, we are committed to creating an inclusive and representative environment. We know that different experiences, perspectives and backgrounds make for a better workplace and a better planet. Together, we celebrate differences and promote a culture where you can bring your full self to work. We promise to give you the same opportunities as everyone else and we won’t discriminate against you at any point in the hiring process or the working day. This includes how we source talent, our interview process, our conditions of employment, feedback and everything in between.
Office Administrator in Sheffield employer: Hometree Marketplace Limited
Contact Detail:
Hometree Marketplace Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Sheffield
✨Tip Number 1
Get to know the company before your interview! Research IMS, their values, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to organisation and attention to detail. Think of examples from your past experiences where you've successfully managed multiple tasks or improved processes. We want to see how you can bring that to IMS!
✨Tip Number 3
Don’t forget to prepare some questions for your interviewers! Ask about the team dynamics or how they support new employees. This shows that you’re not just looking for any job, but that you’re keen on fitting into their culture.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and serious about joining IMS. Let’s get you that Office Administrator role!
We think you need these skills to ace Office Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant admin experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re excited about the role and how your background aligns with our needs. Keep it concise but engaging – we want to see your personality!
Showcase Your Attention to Detail: Since this role requires a keen eye for accuracy, make sure your application is free from typos and errors. Double-check everything before hitting send – it’s a great way to demonstrate your reliability right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Hometree Marketplace Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as compliance administration and document management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks in the past. Talk about specific situations where your organisational skills made a difference, whether it was keeping track of documentation or ensuring smooth operations. This will highlight your ability to thrive in a structured environment.
✨Emphasise Attention to Detail
Since the role requires a keen eye for detail, prepare to discuss how you spot errors and inconsistencies. Bring up instances where your attention to detail has positively impacted your previous work. This will reassure the interviewers that you can maintain accuracy in all aspects of the job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process, or how success is measured in the role. This shows that you're not only interested in the job but also eager to contribute to the team's success and fit into their culture.