Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Keep our office running smoothly by managing documentation and supporting teams.
- Company: Join a friendly, family-like team at IMS, a leader in renewable energy.
- Benefits: Enjoy 25 days holiday, a pension scheme, and on-site parking.
- Other info: Great career growth opportunities in a dynamic and inclusive environment.
- Why this job: Be part of a supportive team making a real impact in the renewable energy sector.
- Qualifications: Organisational skills and attention to detail are key; experience is a bonus but not essential.
The predicted salary is between 26000 - 30000 £ per year.
Salary: £26,000-£30,000 FTE depending on experience
Role type: Full-time (40 hours) or Part-time (20 hours)
Location: Perth (Scotland) or Dronfield (England)
Reporting to: Managing Director or Sales Director (depending on location)
About IMS:
At IMS, we’re more than just a business; we’re a family and friends team with a shared history of collaboration. Our mission is to provide top-notch design, installation, commissioning, service, and maintenance of Heat Pumps, Battery and Solar. In 2024, we proudly joined Hometree, a leading UK energy services company, strengthening our position in the renewable energy sector and expanding our ability to deliver exceptional service nationwide.
The Role:
Do you thrive on organisation, enjoy keeping things accurate, and like being the person who keeps everything running smoothly behind the scenes? Can you juggle multiple tasks, spot missing information quickly, and stay calm under pressure? If so, IMS could have the perfect opportunity for you.
You’ll support established processes, manage documentation, update internal systems, assist with compliance administration, and help keep teams organised and efficient. From handling customer paperwork to supporting finance and operational admin, you’ll play an important role in making sure nothing slips through the cracks.
This role is ideal for someone who enjoys structure, takes pride in accuracy, and can confidently manage multiple tasks. Previous administration experience is beneficial, but industry experience isn’t essential — we’ll provide the training and support you need to succeed.
At IMS, we value reliability, teamwork, and attention to detail, and we’re looking for someone who enjoys being a key part of a busy and supportive team.
Responsibilities:
- Compliance Administration: Check orders, quotations, and customer details for accuracy while tracking and managing compliance documentation.
- simPRO Management: Upload documents, update job records, maintain notes, statuses, and carry out system housekeeping tasks.
- DNO & Installation Support: Assist with DNO applications, notifications, and installation documentation for Heat Pump and Solar projects.
- Customer & Admin Support: Respond to routine admin, compliance, and documentation queries from customers and internal teams.
- Finance Support: Send payment reminders, log invoice communications, and escalate overdue accounts when required.
- Operations Administration: Prepare Welcome and Handover Packs, register warranties, and update installation and service records.
- HR & H&S Administration: Maintain PPE, vehicle, engineer training, holiday, and sickness records and compliance logs.
- Audit & Reporting Support: Assist with audits, compliance checks, reporting, and maintaining audit-ready documentation.
- Operational Support: Assist with meeting actions, service reminders, internal forms, and general team administration.
- General Administrative Duties: Support planning, stock administration, customer follow-ups, and other ad-hoc administrative tasks.
What we’re looking for:
- Organisation: Enjoy structured work, managing admin tasks efficiently, and keeping processes organised and on track.
- Attention to detail: Highly accurate with a strong ability to spot errors, missing information, and inconsistencies.
- Support-focused mindset: Enjoy working behind the scenes to support teams and ensure smooth day-to-day operations.
- Process-driven approach: Confident following set procedures and maintaining consistency across all tasks.
- Reliability: Dependable, calm under pressure, and able to manage multiple priorities effectively.
Our Recruitment Process:
- Initial Call: Start with an introductory call with our Talent Acquisition Partner to discuss the role and your potential fit. (30 mins)
- Skills-Based Interview: Engage in a detailed discussion about your past experiences with our Sales Director/ Managing Director (1 hr)
Perks of the job:
- 25 days holiday plus bank holidays and your birthday
- Company pension
- On-site parking
- EV Salary Sacrifice Scheme
Equal Opportunity Employer:
At IMS, we are committed to creating an inclusive and representative environment. We promise to give you the same opportunities as everyone else and we won't discriminate against you at any point in the hiring process or the working day.
Office Administrator in Dronfield employer: Hometree Group
Contact Detail:
Hometree Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Dronfield
✨Tip Number 1
Get to know the company! Research IMS and Hometree, their values, and what they stand for. This will help you tailor your conversation during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office administration. Think about your past experiences and how they align with the role. We can even help you with mock interviews if you need a bit of extra practice!
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed multiple tasks or improved processes in previous roles. This will demonstrate that you’re the reliable, detail-oriented person they’re looking for.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Office Administrator in Dronfield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Administrator role. Highlight your organisational skills and attention to detail, as these are key traits we're looking for at IMS.
Showcase Relevant Experience: Even if you don't have direct industry experience, share any previous admin roles or tasks that demonstrate your ability to manage multiple priorities and support teams effectively.
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points where possible to make your skills and experiences easy to read. We appreciate clarity!
Apply Through Our Website: We encourage you to submit your application directly through our website. This way, we can ensure your application gets the attention it deserves and you can easily track its progress.
How to prepare for a job interview at Hometree Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as compliance administration and simPRO management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you keep things accurate and organised, as this is crucial for the team at IMS.
✨Emphasise Teamwork and Support
IMS values a supportive team environment, so highlight your ability to work well with others. Share instances where you've contributed to a team's success or helped colleagues overcome challenges. This will resonate well with their focus on collaboration and reliability.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, training opportunities, or specific processes related to the role. This shows your enthusiasm and helps you determine if IMS is the right fit for you.