Part-Time School Office Administrator – Admin & Records in Manchester

Contract Type: Fixed Term

Working Hours: Part Time, 20 per week – Monday to Friday, 12:15-16:15

Number of Positions: 1

Start Date: 1st September 2026

Salary: £25,583 - £25,989 per annum

At Holy Trinity, we are incredibly proud of our children, our dedicated staff team, and the nurturing environment we’ve built together. Our aim is for every child to become the best that they can be—and we use the 6 Nurture Principles to support this goal throughout our school community. Due to an existing staff member taking maternity leave, we are seeking a reliable, self-motivated, and organised School Office Administrator to help support the smooth running of our busy school office. This is an exciting opportunity to be part of a warm and welcoming team, where no two days are the same and your role makes a real difference to the lives of children and their families.

Key Responsibilities

• Act as the first point of contact for parents, visitors, and staff—both in person and over the phone
• Maintain accurate school records for pupils and staff using SIMS and Microsoft Office (Word, Excel, PowerPoint)
• Oversee the school admissions process, including managing enquiries, liaising with parents and local authority and maintaining accurate records
• Provide general admin and clerical support, including reception duties and school communications
• Update the school website and Facebook page and send texts and emails
• Assist with basic financial tasks such as raising purchase orders and processing invoices
• Oversee dinner money and breakfast club payments
• Coordinate DBS checks and support with staff recruitment administration
• Manage mail and other day-to-day office tasks as required

What We’re Looking For

• Excellent organisational and communication skills
• A friendly, flexible approach and strong team spirit
• Experience in an office environment (school admin experience is desirable but not essential—we will provide training for the right person)
• A commitment to supporting our school’s values and nurturing ethos

Why Work With Us?

• A generous Local Government Pension Scheme
• Access to an Employee Assistance Programme, offering confidential support and resources for personal or professional matters
• A strong focus on staff wellbeing, including a positive working environment and regular opportunities for training & development, access to OneStop4GP service and physiotherapy
• A welcoming, nurturing school community where every team member is valued
• A supportive team culture with opportunities for professional growth
• An enhanced DBS check arranged and paid for by the school

Application Process

To apply for this job role, please complete the application form and email it to: hr@holytrinity.manchester.sch.uk

We are fully committed to safeguarding and promoting the welfare of children, younger learners and vulnerable adults and we expect all staff and volunteers to share the same commitment. The above post will be subject to enhanced DBS checks, satisfactory references and will be exempt from the provisions of the Rehabilitation of Offenders Act 1974. This post is also subject to satisfactory references, proof of right to work in the UK in accordance with the Asylum and Immigration Act 1996 and other pre-employment checks where applicable. We strive to create a fair and inclusive workplace that is as diverse as the communities we serve. We positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.