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- Tasks: Support the SEND department with administrative tasks and maintain accurate student records.
- Company: Join St Mary's Catholic College, a supportive school focused on student excellence and community values.
- Benefits: Enjoy a friendly work environment, professional development opportunities, and enthusiastic students.
- Why this job: Make a real impact in students' lives while working in a collaborative and caring team.
- Qualifications: Strong organisational skills and a proactive attitude; experience with young people is a plus.
- Other info: Apply early as the closing date may change if we receive many applications.
The predicted salary is between 21853 - 22201 £ per year.
St Mary’s Catholic College is looking for an enthusiastic individual to provide administrative support to our SEND department. The successful candidate will support the SENDCO and SEND department with a range of administrative tasks and will need to have strong organisational and administrative skills, good ICT skills, be a team player, have patience and a sense of humour.
As well as working as part of a team, you will also be expected to use your own initiative, be proactive and will have excellent communication, time management and organisational skills with the ability to maintain a calm and professional manner at all times. Previous experience of working with young people within a school environment would be an advantage.
Key Duties and Responsibilities- Provide administrative support in SEND meetings, taking notes and locating files and other information as requested.
- Type up notes of meetings and SEND Review documents etc, in order to ensure all records are kept up to date and accurate, so supporting the education of our students with SEND.
- Maintain accurate files and records of students with SEND.
- Support the SENDCO with the SEND identification, assessment, monitoring, and review process ensuring all records are updated regularly.
- Complete administration of student referrals and support the SENDCO in preparing for a range of meetings with external agencies.
- Oversee room bookings and appointments for external visitors and manage the appointment diary for the SENDCO.
- Support with the gathering of evidence from teachers regarding students’ normal way of working.
- Take initial enquiries from parents/carers and communicate them to the SENDCO as appropriate.
- Liaise with parents/carers about appointments and meeting times.
- Prepare relevant documents for EHCP applications, Annual Review meetings and High Needs Funding, ensuring statutory timescales are met.
- Administration of all new and prospective SEN students to the school, liaising with feeder schools, Data team, Year team, LEA, teaching staff and parents. Ensure that SEN records are retrieved, filed and stored correctly and information is shared with all stakeholders.
- Support the SENDCO in maintaining and updating costed provision maps and expenditure records.
- Support the SEND team with timetabling of interventions and allocation and distribution of Learning Support Assistants.
We can offer you:
- A supportive, friendly working environment
- A team committed to supporting professional development
- Enthusiastic young people who love coming to school
- An experienced and motivated staff team
- A school with high aspirations for its students and staff
St Mary’s Catholic College is proud to be part of the Holy Family Multi Academy Trust where we strive to develop individual excellence, embrace opportunities and build strong communities with Gospel Values at the heart. We are looking for someone who shares our mission and will ensure our vision of Work Together; Succeed Together is lived out every day. Your attitude is the key driver, rather than your background and formal qualifications. If you do not have experience of working in specialist settings, please note that this is not a disadvantage.
In line with Keeping Children Safe in Education, Holy Family Multi Academy Trust will undertake general online searches for all shortlisted candidates, this may include social media and video platforms such as Facebook, Twitter, Instagram, TikTok and YouTube. Online searches will only examine data that is publicly available, and the aim is to identify any incidents or issues. Any areas of concern will be discussed during the interview process.
The Trust is committed to equal employment opportunities regardless of age, disability, marital status, race (including colour, nationality, ethnic or national origin), religion or belief, sex, sexual orientation, gender reassignment or pregnancy/maternity. All applicants invited to interview must evidence their right to work in the UK.
St Mary’s Catholic College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. It is a requirement for the successful applicant to undertake a school issued Enhanced DBS check.
Please download an application form and job description from the vacancies area of our website. Completed Application Form and covering letter to be returned to the Headteacher, Mr K Maddocks via recruitment@hfcmat.com.
If we receive a high volume of relevant applications, we may close the advert earlier than the advertised closing date, so please apply as soon as you can.
SEND Administration Officer employer: Holy Family Catholic Multi Academy Trust
Contact Detail:
Holy Family Catholic Multi Academy Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SEND Administration Officer
✨Tip Number 1
Familiarise yourself with the SEND framework and relevant legislation. Understanding the legal context of Special Educational Needs and Disabilities will not only help you in interviews but also demonstrate your commitment to supporting students effectively.
✨Tip Number 2
Network with professionals in the education sector, especially those involved in SEND. Engaging with current SENDCOs or administrative staff can provide insights into the role and may even lead to valuable recommendations.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've used them in previous roles. Think of specific examples where your ability to manage time and resources effectively made a difference, as these are crucial for the SEND Administration Officer position.
✨Tip Number 4
Showcase your communication skills during any interactions with the school. Whether it's through emails or phone calls, being clear, professional, and approachable will leave a positive impression on the hiring team.
We think you need these skills to ace SEND Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the SEND Administration Officer role. Emphasise your organisational abilities, ICT skills, and any previous work with young people in a school environment.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the values of St Mary's Catholic College. Mention specific examples of how your skills and experiences make you a great fit for supporting the SEND department.
Highlight Key Skills: Focus on key skills mentioned in the job description, such as communication, time management, and the ability to maintain a calm and professional manner. Provide examples of how you've demonstrated these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Holy Family Catholic Multi Academy Trust
✨Show Your Organisational Skills
As the SEND Administration Officer, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, especially in a school environment.
✨Highlight Your Communication Skills
Effective communication is key in this role. During the interview, share instances where you've successfully communicated with parents, teachers, or external agencies. This will show your ability to liaise effectively with various stakeholders.
✨Demonstrate Your Initiative
The job requires someone who can work proactively. Think of examples where you've taken the initiative to solve problems or improve processes. This will illustrate your ability to work independently and contribute positively to the team.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life situations in a school setting. Prepare for scenarios related to managing student records, dealing with enquiries from parents, or coordinating meetings. Practising these responses will help you feel more confident.
