Administrative Assistant (Part-time) in London

Admin Assistant – Part Time

Job summary

• Job Role: Admin Assistant
• Employment Type: Part Time, All Year Round
• Salary Range: £20k

Job Description

Part Time, All Year Round, 52 weeks per year, Monday to Friday, 1pm to 6pm, 25 hours per week (hours can be more flexible during school holidays). £20,000 p/a actual salary (£30,449 p/a FTE).

Holy Cross Preparatory School is an outstanding independent school for girls aged from 3 to 11 years. Located conveniently just off Kingston Hill, we are a Catholic school with a caring and inclusive ethos. We have a beautiful eight‑acre site and offer first‑rate facilities including a performing arts and sports hall, tennis and netball courts, a sports pavilion, and all‑weather pitches.

Our dedicated and committed team work together to pursue excellence on every level. Our well‑behaved and curious girls not only achieve academic excellence; many excel in sport, music and art while growing as happy, well‑rounded, confident and curious young people. Our employees are extremely hardworking, highly motivated and fully committed to life in a busy and thriving prep school.

We are seeking to appoint a friendly, professional and highly organised Admin Assistant to join our busy front office. This is a varied and fast‑paced role, providing essential administrative support to ensure the smooth and efficient running of the school office and acting as a key point of contact for pupils, parents, staff and visitors.

The successful candidate will:

• Provide a warm, efficient and professional reception service, handling enquiries in person, by phone and via email.
• Manage correspondence, maintain accurate records and support school‑wide administrative processes.
• Assist with attendance monitoring, pupil records and school communications, ensuring accuracy and confidentiality at all times.
• Support the organisation of meetings, school events and admissions processes, including open events and prospective parent enquiries.
• Contribute to maintaining a welcoming, professional and well‑organised reception environment.
• Provide pastoral support to pupils and administer first aid (training can be provided).

This role would suit someone who:

• Has experience working in a busy, service‑focused environment (school experience desirable).
• Demonstrates excellent organisational skills and the ability to manage multiple priorities under pressure.
• Has strong interpersonal and communication skills, with a calm, tactful and professional manner.
• Is confident using IT systems including Microsoft Office and databases.
• Works with initiative, attention to detail and a high level of integrity and confidentiality.
• Is enthusiastic, flexible and committed to supporting the wider life of the school.

We value our employees and offer a competitive salary, pension scheme, life insurance and other wellbeing benefits such as 24/7 GP access. On‑site parking is available and a free lunch is provided during term time.

If you share our ethos, are passionate about education and would like to join our friendly and supportive school community, please submit a fully completed school application form. Further details and the application form can be found on the school website vacancies page. Contact Lindsey Banks, Deputy Bursar if you wish to discuss this exciting opportunity.

We encourage early interest and applications and reserve the right to close the advert early. Holy Cross Prep are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Successful applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service (DBS). As part of the shortlisting process, the School will consider carrying out an online search on shortlisted candidates as part of its due diligence.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.