At a Glance
- Tasks: Provide a warm reception, manage correspondence, and support school events.
- Company: Join a supportive school environment dedicated to student welfare.
- Benefits: Competitive salary, pension scheme, free lunch, and wellbeing perks.
- Other info: Flexible part-time role with opportunities for personal growth.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: GCSE in English and level 3 qualification in business or admin.
The predicted salary is between 20000 - 20000 £ per year.
Admin Assistant – Part Time
Posted on 21‑05‑2026 | Deadline 08‑06‑2026
Job Summary
Admin Assistant Employment Type: Part Time, All Year Round
Salary Range: £20k (actual salary £20,000 per annum; FTE £30,449)
Qualifications
- GCSE in English
- Recognised level 3 qualification in business or administration, or equivalent gained through experience
Responsibilities
- Provide a warm, efficient and professional reception service, handling enquiries in person, by phone and via email
- Manage correspondence, maintain accurate records and support school-wide administrative processes
- Assist with attendance monitoring, pupil records and school communications, ensuring accuracy and confidentiality at all times
- Support the organisation of meetings, school events and admissions processes, including open events and prospective parent enquiries
- Contribute to maintaining a welcoming, professional and well‑organised reception environment
- Provide pastoral support to pupils and administer first aid (training can be provided)
Essential Skills
- Experience working in a busy, service‑focused environment (school experience desirable)
- Excellent organisational skills and ability to manage multiple priorities under pressure
- Strong interpersonal and communication skills, calm, tactful and professional manner
- Confident using IT systems including Microsoft Office and databases
- Works with initiative, attention to detail and high integrity and confidentiality
- Enthusiastic, flexible and committed to supporting the wider life of the school
Benefits
- Competitive salary
- Pension scheme
- Life insurance
- Wellbeing benefits such as 24/7 GP access
- On‑site parking
- Free lunch during term time
Equal Opportunity
We are committed to equality of opportunity for all staff and encourage applications from individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Safeguarding
Holy Cross Prep are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Successful applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service (DBS). As part of the shortlisting process, the School will consider carrying out an online search on shortlisted candidates as part of its due diligence.
Administrative Assistant (Part-time) in Kingston upon Thames employer: Holy Cross Prep School
Holy Cross Prep is an exceptional employer that values its staff and fosters a supportive work culture. With competitive salaries, comprehensive wellbeing benefits, and opportunities for professional growth, employees can thrive in a welcoming environment dedicated to the welfare of children. Located in a vibrant community, the school offers a unique chance to contribute meaningfully to the lives of pupils while enjoying perks like free lunches and on-site parking.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (Part-time) in Kingston upon Thames
✨Tip Number 1
Get to know the school! Research Holy Cross Prep and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or through mutual connections. They can provide insider tips and might even put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills match the job description and be ready to share specific examples from your experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administrative Assistant (Part-time) in Kingston upon Thames
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience, especially in busy, service-focused environments like schools. We want to see how your skills match what we're looking for!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our welcoming environment. Keep it professional but let your personality come through!
Showcase Your Skills:Don’t forget to mention your organisational skills and IT proficiency. We love candidates who can juggle multiple tasks while keeping everything running smoothly. Give us examples of how you've done this in the past!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Holy Cross Prep School
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like managing correspondence and supporting school events. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you maintain accuracy and confidentiality in your work, as these are crucial in a school environment.
✨Practice Your Communication Style
As an Admin Assistant, strong interpersonal skills are key. Practice answering common interview questions in a calm and professional manner. You might even want to role-play with a friend to ensure you come across as friendly and approachable, just like the warm reception they expect.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about how you would handle enquiries or support pupils in various situations. Showing initiative and a proactive approach will impress them and highlight your suitability for the role.
