At a Glance
- Tasks: Support fleet compliance, health & safety, and employee training in a dynamic environment.
- Company: Join a leading automotive business that values compliance, safety, and people development.
- Benefits: Competitive salary, supportive team, and opportunities for personal growth.
- Other info: Fast-paced role with excellent career progression opportunities.
- Why this job: Make a real difference in ensuring safety and compliance across the fleet.
- Qualifications: Strong admin skills, attention to detail, and a proactive attitude required.
The predicted salary is between 28000 - 30000 € per year.
Location: Northampton, England
Sector: Automotive
Salary: £28,000.00 to £30,000.00 per annum
Join a Business Where Compliance, Safety & People Development Matter.
We are looking for an organised, proactive, and detail-focused Fleet Compliance & Training Administrator to join our Fleet, Compliance and Training Team. This is a varied and fast-paced role that plays a key part in ensuring our fleet, workshop equipment, facilities, and employee training remain fully compliant and operational across the business. This position is ideal for someone with strong administration skills who enjoys working across multiple areas of the business and thrives in a structured, compliance-driven environment.
The Role
As part of the Fleet, Compliance and Training Team, you will provide day-to-day administrative support across fleet compliance, health & safety, workshop facilities, supplier management, and employee training administration. You will help ensure vehicles, workshop equipment, systems, records, and employee training remain compliant with legal and company requirements while supporting managers, workshop teams, suppliers, and customers.
Key Responsibilities
- Business Compliance Administration
- Manage the business asset register and fleet management system
- Arrange statutory inspections and ensure any failed actions are completed
- Update compliance records and maintain accurate documentation
- Collate environmental and energy reporting data including CO2 emissions and waste records
- Monitor weekly H&S audits and elevate issues where required
- Raise orders and manage PPE, workwear, and H&S equipment requests
- Coordinate occupational health appointments
- Carry out Ross Road site health & safety administration checks
- Fleet Compliance Administration
- Add and validate new vehicles onto the fleet management system
- Maintain vehicle compliance documentation including V5s, MOTs, LOLERs, plating certificates and insurance records
- Monitor fleet KPIs and compliance alerts daily
- Produce vehicle taxation schedules and VOR reporting
- Manage traffic violation administration and recharges
- Support vehicle insurance administration and claims handling
- Coordinate vehicle maintenance approvals and records
- Customer & Supplier Administration
- Produce customer recharge reports and KPI reporting
- Support long-term hire customers with additional vehicle requests
- Raise fixed cost supplier orders and issue management reports
- Support supplier compliance and documentation management
- Workshop & Facilities Administration
- Deliver H&S inductions for new starters
- Ensure Ross Road office and workshop facilities remain organised and presentable
- Coordinate confidential waste collections and contractor visits
- Order stationery and office supplies across all sites
- Manage company pool vehicles
- Act as first point of contact for visitors and incoming enquiries
- Technical Training Administration
- Coordinate employee training bookings and records
- Arrange courses including CPC, First Aid, Product Training, Driver Assessments and H&S training
- Maintain briefing, policy and risk assessment records
- Monitor and chase overdue training requirements
- Support managers with training needs analysis and approvals
What We’re Looking For
Essential Skills & Experience
- Excellent administration and organisational skills
- Strong attention to detail and accuracy
- Experience working in a fast-paced environment
- Confident communication skills
- Strong customer service background
- Good IT skills including Outlook, Teams, Excel and Word
- Ability to work independently and as part of a team
- Reliable, proactive and highly organised approach
Desirable Experience
- Previous fleet administration experience
- Experience within the HGV or Commercial Vehicle sector
- Knowledge of Chevin, Fleetwave or similar fleet management systems
If you would like to apply for this role please send your CV to Jonathan@holtautomotive.co.uk or contact me on 07591 200706.
Fleet Compliance & Training Officer in Northampton employer: Holt Recruitment
Join a dynamic team in Northampton where compliance, safety, and employee development are at the forefront of our operations. We offer a supportive work culture that values proactive individuals and provides ample opportunities for professional growth within the automotive sector. With competitive salaries and a commitment to maintaining a compliant and safe working environment, we ensure that our employees thrive while making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Compliance & Training Officer in Northampton
✨Tip Number 1
Network like a pro! Reach out to people in the automotive sector, especially those who work in compliance and training. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show us you know your stuff about compliance and safety standards. We love candidates who come in ready to discuss how they can contribute to our team!
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications. A quick email or call shows your enthusiasm and keeps you on our radar. We appreciate candidates who take initiative!
✨Tip Number 4
Use our website to apply directly! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our Fleet, Compliance and Training Team.
We think you need these skills to ace Fleet Compliance & Training Officer in Northampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Compliance & Training Officer role. Highlight your administration skills and any relevant experience in compliance or fleet management. We want to see how you fit into our structured, compliance-driven environment!
Show Off Your Attention to Detail:In a role where accuracy is key, it’s important to showcase your attention to detail. Use bullet points to clearly outline your achievements and responsibilities in previous roles. This will help us see that you’re the organised and proactive person we’re looking for.
Use Clear and Concise Language:When writing your application, keep your language clear and concise. Avoid jargon unless it’s relevant to the role. We appreciate straightforward communication, so make it easy for us to understand your qualifications and enthusiasm for the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Holt Recruitment
✨Know Your Compliance Basics
Make sure you brush up on the key compliance regulations relevant to the automotive sector. Understanding the legal requirements for fleet management, health and safety, and training will show that you're serious about the role and ready to contribute from day one.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Use specific instances where your attention to detail made a difference, as this role requires strong organisational skills.
✨Familiarise Yourself with Relevant Software
If you have experience with fleet management systems like Chevin or Fleetwave, be ready to discuss it. If not, do a bit of research on these tools and mention your IT skills, especially with Excel and other software mentioned in the job description.
✨Prepare Questions About the Role
Think of insightful questions to ask during the interview. This could include inquiries about the team dynamics, specific compliance challenges they face, or how success is measured in this role. It shows your genuine interest and helps you assess if it's the right fit for you.
