At a Glance
- Tasks: Support fleet compliance, health & safety, and employee training in a dynamic environment.
- Company: Join a company that values compliance, safety, and people development.
- Benefits: Full-time permanent role with opportunities for growth and development.
- Other info: Fast-paced role with diverse responsibilities and a supportive team.
- Why this job: Make a real impact by ensuring safety and compliance across the fleet.
- Qualifications: Strong admin skills, attention to detail, and a proactive attitude required.
Join a Business Where Compliance, Safety & People Development Matter.
We are looking for an organised, proactive, and detail-focused Fleet Compliance & Training Administrator to join our Fleet, Compliance and Training Team. This is a varied and fast-paced role that plays a key part in ensuring our fleet, workshop equipment, facilities, and employee training remain fully compliant and operational across the business.
This position is ideal for someone with strong administration skills who enjoys working across multiple areas of the business and thrives in a structured, compliance-driven environment.
The Role
As part of the Fleet, Compliance and Training Team, you will provide day-to-day administrative support across fleet compliance, health & safety, workshop facilities, supplier management, and employee training administration. You will help ensure vehicles, workshop equipment, systems, records, and employee training remain compliant with legal and company requirements while supporting managers, workshop teams, suppliers, and customers.
Key Responsibilities
- Business Compliance Administration
- Manage the business asset register and fleet management system.
- Arrange statutory inspections and ensure any failed actions are completed.
- Update compliance records and maintain accurate documentation.
- Collate environmental and energy reporting data including CO2 emissions and waste records.
- Monitor weekly H&S audits and escalate issues where required.
- Raise orders and manage PPE, workwear, and H&S equipment requests.
- Coordinate occupational health appointments.
- Carry out Ross Road site health & safety administration checks.
- Fleet Compliance Administration
- Add and validate new vehicles onto the fleet management system.
- Maintain vehicle compliance documentation including V5s, MOTs, LOLERs, plating certificates and insurance records.
- Monitor fleet KPIs and compliance alerts daily.
- Produce vehicle taxation schedules and VOR reporting.
- Manage traffic violation administration and recharges.
- Support vehicle insurance administration and claims handling.
- Coordinate vehicle maintenance approvals and records.
- Customer & Supplier Administration
- Produce customer recharge reports and KPI reporting.
- Support long-term hire customers with additional vehicle requests.
- Raise fixed cost supplier orders and issue management reports.
- Support supplier compliance and documentation management.
- Workshop & Facilities Administration
- Deliver H&S inductions for new starters.
- Ensure Ross Road office and workshop facilities remain organised and presentable.
- Coordinate confidential waste collections and contractor visits.
- Order stationery and office supplies across all sites.
- Manage company pool vehicles.
- Act as first point of contact for visitors and incoming enquiries.
- Technical Training Administration
- Coordinate employee training bookings and records.
- Arrange courses including CPC, First Aid, Product Training, Driver Assessments and H&S training.
- Maintain briefing, policy and risk assessment records.
- Monitor and chase overdue training requirements.
- Support managers with training needs analysis and approvals.
What We’re Looking For
Essential Skills & Experience
- Excellent administration and organisational skills.
- Strong attention to detail and accuracy.
- Experience working in a fast-paced environment.
- Confident communication skills.
- Strong customer service background.
- Good IT skills including Outlook, Teams, Excel and Word.
- Ability to work independently and as part of a team.
- Reliable, proactive and highly organised approach.
Desirable Experience
- Previous fleet administration experience.
- Experience within the HGV or Commercial Vehicle sector.
- Knowledge of Chevin, Fleetwave or similar fleet management systems.
If you would like to apply for this role please send your CV to (url removed) or contact me on (phone number removed).
Fleet Compliance & Training Officer employer: Holt Recruitment Ltd
Join a dynamic team in Northampton where compliance, safety, and employee development are at the forefront of our operations. We offer a supportive work culture that values your contributions, alongside opportunities for professional growth and training in a structured environment. With a focus on compliance and safety, you will play a vital role in ensuring our fleet and facilities operate smoothly while enjoying the benefits of a collaborative and proactive workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Compliance & Training Officer
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their compliance and training needs, and think about how your skills can help them achieve their goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Fleet Compliance & Training Officer
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administration skills and any relevant experience in fleet compliance or training to catch our eye!
Show Off Your Attention to Detail:Since this role is all about compliance and accuracy, it’s crucial to demonstrate your attention to detail. Double-check your application for any typos or errors before hitting send – we love a polished submission!
Be Proactive in Your Cover Letter:Use your cover letter to showcase your proactive approach. Share examples of how you've successfully managed compliance tasks or improved processes in previous roles. We want to see your initiative shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Holt Recruitment Ltd
✨Know Your Compliance Basics
Before the interview, brush up on key compliance regulations relevant to fleet management. Understanding legal requirements and company policies will show that you're proactive and detail-oriented, which is exactly what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how your strong organisational skills helped maintain compliance and efficiency in a fast-paced environment.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various teams and suppliers, demonstrating your communication skills during the interview will be crucial.
✨Familiarise Yourself with Relevant Software
If you have experience with fleet management systems like Chevin or Fleetwave, make sure to mention it. If not, do a bit of research on these tools so you can discuss how you would adapt to using them in the role.
