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- Tasks: Support a busy fleet depot with admin tasks and vehicle servicing coordination.
- Company: Join a dynamic team in the automotive industry focused on efficient fleet operations.
- Benefits: Enjoy a competitive salary, bonus opportunities, and a full-time permanent position.
- Why this job: Be part of a fast-paced environment where your organisational skills make a real impact.
- Qualifications: Experience in admin roles, strong IT skills, and excellent communication abilities required.
- Other info: Opportunity to work independently while supporting a collaborative team.
The predicted salary is between 21600 - 32400 £ per year.
The Depot Administrator is responsible for providing administrative support to ensure the efficient operation of a busy fleet depot. This role involves coordinating vehicle servicing schedules, managing records and compliance documentation, liaising with suppliers and customers, and supporting the day-to-day operations of the depot team.
Key Responsibilities
- Administrative Support: Maintain accurate and up-to-date records of vehicle maintenance, MOTs, servicing, and repairs. Process job cards, invoices, and purchase orders. Monitor fuel usage, vehicle mileage, and defect reporting.
- Customer & Supplier Liaison: Act as the first point of contact for depot-related queries. Schedule and confirm appointments for vehicle services and inspections. Liaise with suppliers regarding parts orders, deliveries, and costings.
- Compliance & Documentation: Ensure vehicles meet legal and regulatory requirements (e.g., VOSA, DVSA). Track and file all vehicle compliance documents including insurance, tax, tachograph data, and driver checks.
- Systems & Reporting: Use fleet management software to log and track vehicle performance and maintenance records. Produce reports on fleet performance, downtime, costs, and service schedules.
- Team Coordination: Support workshop technicians by preparing necessary documentation and ensuring timely parts delivery. Assist management with depot audits and process improvements.
Requirements
- Proven experience in an administrative role, preferably within the automotive or fleet industry.
- Strong IT skills including Microsoft Office and fleet management software.
- Excellent organizational and time management abilities.
- Strong communication skills, both verbal and written.
- Ability to work independently and as part of a team.
- Knowledge of compliance requirements within fleet operations (desirable).
Depot Administrator employer: Holt Recruitment Ltd
Contact Detail:
Holt Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator
✨Tip Number 1
Familiarise yourself with fleet management software. Since the role requires using such systems, having a basic understanding or even some experience with them can give you an edge during discussions.
✨Tip Number 2
Brush up on your knowledge of compliance regulations in the automotive industry. Being able to discuss relevant laws and regulations confidently will show that you're serious about the role and understand its importance.
✨Tip Number 3
Prepare to demonstrate your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, as this is crucial for the Depot Administrator role.
✨Tip Number 4
Network with professionals in the fleet and automotive industry. Engaging with others in the field can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Depot Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially within the automotive or fleet industry. Emphasise your organisational skills and any familiarity with compliance requirements.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Depot Administrator role. Mention your experience with vehicle maintenance records, customer liaison, and any relevant software skills.
Showcase Your IT Skills: Since strong IT skills are essential for this position, include specific examples of your proficiency with Microsoft Office and any fleet management software you have used in previous roles.
Highlight Communication Abilities: In your application, provide examples of how you've effectively communicated with customers and suppliers in past roles. This will demonstrate your capability to act as the first point of contact for depot-related queries.
How to prepare for a job interview at Holt Recruitment Ltd
✨Show Your Organisational Skills
As a Depot Administrator, you'll need to demonstrate your ability to keep things organised. Prepare examples from your past experience where you successfully managed records or schedules, and be ready to discuss how you prioritise tasks in a busy environment.
✨Familiarise Yourself with Fleet Management Software
Since the role involves using fleet management software, it’s a good idea to brush up on any relevant systems you’ve used before. If you have experience with specific software, mention it during the interview to show you're already familiar with the tools they'll expect you to use.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, be prepared to answer questions about legal and regulatory requirements in fleet operations. Brush up on VOSA and DVSA regulations, and think of examples where you've ensured compliance in your previous roles.
✨Demonstrate Strong Communication Skills
As the first point of contact for depot-related queries, strong communication is key. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've effectively liaised with customers and suppliers in the past.
