At a Glance
- Tasks: Coordinate projects, manage schedules, and ensure smooth operations in a fast-paced environment.
- Company: Dynamic service and maintenance company with a focus on teamwork and innovation.
- Benefits: Monthly profit share, free lunches, cycle to work scheme, and regular social events.
- Other info: Join a modern office with great career growth opportunities and a supportive team culture.
- Why this job: Perfect for problem-solvers who thrive in a busy environment and love keeping things organised.
- Qualifications: Experience in project coordination and strong communication skills are essential.
The predicted salary is between 50000 - 55000 € per year.
This is a busy and varied Project Coordinator role working within a fast‑paced service and maintenance environment where organisation, communication, and keeping operations running smoothly are key. The successful Project Coordinator will support day‑to‑day project delivery, coordinate schedules and logistics, manage reporting, and act as a central point of communication between customers, operational teams, and service personnel. It’s an ideal position for someone who enjoys problem‑solving, planning, and keeping multiple moving parts under control.
Key Responsibilities
- Coordinate the engineering team’s schedules, training records, equipment, and certifications
- Arrange engineer travel, accommodation, time allocation, and time in lieu records
- Plan and manage service and maintenance schedules in line with customer requirements
- Develop and maintain maintenance reporting systems to improve visibility and accountability
- Ensure actions and follow‑ups are completed within agreed deadlines
- Support installation handovers and introductions between customers and maintenance teams
- Manage shared project communications and vessel correspondence
- Maintain issue logs using RAG reporting processes and drive issues through to completion
- Build and communicate project plans with milestones and delivery expectations
- Provide weekly project updates internally and externally, highlighting risks and solutions
- Produce monthly customer reports including engineer activity summaries, usage analysis, and cost tracking
- Maintain budget trackers following service visits and analyse KPI data to identify service improvements
- Support continuous improvement initiatives across the division
Essential Skills & Experience
- Previous experience working as a Project Coordinator, Service Coordinator, Operations Coordinator, or within a similar project support role
- Strong planning, coordination, and reporting experience
- Knowledge of project management processes or methodologies such as PRINCE2, Agile, or similar
- Excellent communication and stakeholder management skills
- Ability to coordinate multiple projects and priorities simultaneously
- Strong analytical and problem‑solving skills
- Good organisational and administrative ability
- Comfortable working in a fast‑paced environment with changing priorities
- Strong IT skills including reporting systems and data tracking
- Ability to occasionally travel to warehouses, partners, and customer sites
- Flexible approach to occasional out‑of‑hours requirements
Desirable Experience
- Previous experience supporting technical or operational teams
- Experience analysing KPI and customer service performance data
- Budget tracking and cost analysis experience
Benefits
- Monthly profit share bonus scheme
- Company sick pay
- Free onsite parking
- Free lunch every Friday
- Cycle to Work scheme
- Employee assistance programme
- Eye care reimbursement
- Subsidised workplace massage
- Regular company social events
- Modern open‑plan office environment
This Project Coordinator position would suit someone who enjoys working closely with operational teams, improving processes, and ensuring projects and service schedules stay on track. The successful Project Coordinator will need to be organised, adaptable, and confident communicating across multiple departments while maintaining high service standards.
Project Coordinator in Poole employer: Holt Recruitment Group Limited
Join a dynamic and supportive team as a Project Coordinator in our modern open-plan office, where your organisational skills will shine in a fast-paced service and maintenance environment. We offer a range of benefits including a monthly profit share bonus, free onsite parking, and regular social events, all while providing ample opportunities for professional growth and development. Our commitment to employee well-being is evident through initiatives like the Cycle to Work scheme and an employee assistance programme, making us an excellent employer for those seeking meaningful and rewarding work.
Contact Detail:
Holt Recruitment Group Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Poole
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Project Coordinator role.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to project coordination. We suggest using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your problem-solving skills and experience effectively.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We recommend mentioning something specific from your conversation to show your genuine interest in the role.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to our hiring team. Plus, you’ll be one step closer to joining a fantastic company culture!
We think you need these skills to ace Project Coordinator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles that align with project coordination, and don’t forget to showcase your organisational and communication skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Project Coordinator role. Mention specific experiences where you've successfully managed projects or improved processes.
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled challenges in past roles. We love candidates who can think on their feet and come up with effective solutions, especially in a fast-paced environment!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen and ready to join the StudySmarter team!
How to prepare for a job interview at Holt Recruitment Group Limited
✨Know Your Projects
Before the interview, brush up on your project management knowledge. Familiarise yourself with methodologies like PRINCE2 or Agile, as these are crucial for a Project Coordinator role. Be ready to discuss how you've applied these in past experiences.
✨Showcase Your Communication Skills
Since this role involves a lot of communication between teams and customers, prepare examples that highlight your ability to convey information clearly. Think about times when you successfully managed stakeholder expectations or resolved conflicts.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've coordinated schedules and managed multiple projects simultaneously. Discuss specific tools or systems you’ve used to keep everything on track, as this will show your potential employer that you can handle their fast-paced environment.
✨Prepare for Problem-Solving Questions
Expect questions that assess your analytical and problem-solving skills. Prepare scenarios where you identified issues and implemented solutions effectively. This will demonstrate your proactive approach and ability to drive projects to completion.
