At a Glance
- Tasks: Support fee earners with typing, filing, and client communication in Commercial Property.
- Company: Holmes & Hills Solicitors is a leading regional law firm with over 200 professionals.
- Benefits: Enjoy free parking, agile working spaces, and easy access to transport.
- Other info: Located at the A12 Commercial Hub, offering a vibrant workplace culture.
- Why this job: Join a supportive team in a modern environment and gain valuable legal experience.
- Qualifications: Prior legal secretarial experience is desirable, but trainees are welcome to apply.
The predicted salary is between 24000 - 36000 £ per year.
Legal Secretary/Administrator – Commercial Property
THE ROLE
In this role, you will provide direct secretarial support to the fee earners in our Commercial Property (including the specialist Land & Development Division) and Corporate & Commercial Departments.
The Day To Day
Your day-to-day work will include but will not be limited to:
- Typing e-mails, documents, letters, attendance and file notes via BigHand digital dictation, including occasional copy typing tasks.
- Raising invoices at the request and direction of fee earners.
- Drafting stamp duty land tax return forms, submitting applications to HM Land Registry at the direction of fee earners.
- Use of the Microsoft suite, BigHand, the firm’s case management system, FormEvo, and other software applications, including use of auto text and document templates.
- Filing, which will include daily filing (hardcopy and electronic) and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
- Preparing post and enclosures for despatch.
- Printing, copying, scanning, and faxing.
- Taking telephone enquiries.
- Ensuring case files are managed in accordance with the requirements of the Office Manual and using your initiative to ensure fee earner matters are kept in order.
- Attending clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
- Ensuring the confidentiality of all the firm’s and clients’ documentation and information.
- Provide support to other secretaries/fee earners as required.
Prior Legal secretarial or administrative experience is desirable.
We are open to applications from experienced Legal Secretaries/Administrators as well as Trainees with an interest in a support career in Law.
WHAT SKILLS SHOULD I HAVE?
- Willingness and ambition to learn and develop
- Excellent telephone manner and inter-personal skills.
- Team player.
- High level of computer literacy.
As well as joining a great Team, we offer a modern working environment at the firm’s regional head office, the A12 Commercial Hub, at Marks Tey, Colchester. The A12 commercial Hub offers colleagues free parking, agile working space, and easy access by road (being based on J25 of the A12) or train (500m from Marks Tey train station).
About Us
Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients\' interests and support clients\' growth and development.
Working in partnership with businesses and individuals
Holmes & Hills\' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients\' needs and objectives before delivering practical advice through a personal and accessible approach.
Independently recognised as a leading law firm
Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region.
These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available.
Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers. #J-18808-Ljbffr
Legal Secretary/Administrator - Commercial Property in Colchester employer: Holmes & Hills Solicitors
Holmes & Hills Solicitors is an excellent employer, offering a modern working environment at the A12 Commercial Hub in Marks Tey, Colchester, complete with free parking and agile working spaces. With a strong focus on employee growth and development, the firm fosters a collaborative work culture where team members are encouraged to learn and thrive, making it an ideal place for both experienced legal professionals and those starting their careers in law.
Contact Details:
Holmes & Hills Solicitors Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary/Administrator - Commercial Property in Colchester
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as BigHand and FormEvo. Having a good grasp of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of commercial property law and related administrative tasks. Understanding the basics will help you engage more effectively during interviews and show your genuine interest in the role.
✨Tip Number 3
Practice your telephone manner and interpersonal skills, as these are crucial for the role. Consider role-playing scenarios with friends or family to build your confidence in handling client enquiries professionally.
✨Tip Number 4
Network with current or former employees of Holmes & Hills Solicitors if possible. They can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Legal Secretary/Administrator - Commercial Property in Colchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in legal secretarial or administrative roles. Emphasise skills such as typing, document management, and familiarity with legal software, which are crucial for the position.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the requirements of the role. Mention your willingness to learn and develop, and provide examples of how your previous experience aligns with the responsibilities outlined in the job description.
Highlight Technical Skills:Since the role requires proficiency in Microsoft Office and other software applications, ensure you mention your computer literacy and any specific software you have used, such as BigHand or case management systems.
Showcase Interpersonal Skills:In your application, highlight your excellent telephone manner and interpersonal skills. Provide examples of how you've successfully interacted with clients or colleagues in a professional setting.
How to prepare for a job interview at Holmes & Hills Solicitors
✨Know Your Software
Familiarise yourself with the software mentioned in the job description, such as BigHand and Microsoft Office. Being able to discuss your experience with these tools will show that you're prepared and capable of handling the technical aspects of the role.
✨Demonstrate Attention to Detail
As a Legal Secretary/Administrator, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature helped avoid errors or improved efficiency. This will highlight your suitability for the role.
✨Showcase Your Communication Skills
Since you'll be dealing with clients and fee earners, practice articulating your thoughts clearly and professionally. Consider preparing a few scenarios where you successfully managed client interactions or resolved issues through effective communication.
✨Express Your Willingness to Learn
The firm values ambition and a desire to develop. Be ready to discuss how you plan to grow in this role and what steps you would take to enhance your skills further. This shows that you're not just looking for a job, but a career.
