At a Glance
- Tasks: Support teams with admin tasks, file management, and client interactions.
- Company: Join a dynamic firm focused on teamwork and efficiency.
- Benefits: Full-time hours, professional development, and a supportive work environment.
- Other info: Flexible role with opportunities for growth and collaboration.
- Why this job: Gain valuable experience in a professional setting while making a real impact.
- Qualifications: Comfortable with Microsoft Office and eager to learn.
The predicted salary is between 24000 - 28000 € per year.
In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self‑management and initiative and should be able to multitask. You will be required to travel to other offices (Braintree, Coggeshall, Halstead, Marks Tey, Sudbury, Tiptree and Witham) to suit business needs including covering Reception and Telephony and to support with project work.
We are looking for a full‑time Business Support Administrator to work on Monday – Thursday between the hours of 8.30 – 17.30 and Friday 8.30 – 17.00, 37 hours in total.
THE DAY TO DAY
- File opening for all teams across the firm, producing files in accordance with the team’s requirements
- Entering all contacts onto SOS, entering ID requirements and scanning the ID requirements as agreed
- Closing files for all teams across the firm
- Archiving
- Sorting and scanning the post
- Franking and taking the post to the post office each day (including recorded deliveries)
- Photocopying and scanning and saving into SOS
- Preparing bundles
- Retrieving wills/deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the firm’s policy
- Maintaining levels of stationery and providing accounts with order lists
- Typing for teams across the firm producing attendance notes, letters, and other documents where required
- Supporting teams (such as Marketing) with project work
- Coordinating meeting room bookings
- Taking overflow messages for teams
- Telephony cover and taking messages for teams throughout the day
- Greeting and welcoming clients
- Providing teas and coffees to clients and arranging catering where required
- Maintaining client‑facing areas with regular checks throughout the day and after each meeting
- Other ad hoc duties
WHAT EXPERIENCE DO I NEED?
This role will suit someone looking for an administrative role. You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment.
WHAT SKILLS SHOULD I HAVE?
- Good communication skills
- Team player
- Great attention to detail
- Flexible
WHAT WE OFFER
At Holmes
Business Support Administrator in Essex employer: Holmes & Hills Solicitors
Holmes is an excellent employer that fosters a supportive and collaborative work culture, ideal for those seeking to grow in their administrative careers. With opportunities for professional development and a commitment to employee well-being, you will thrive in a dynamic environment while enjoying the convenience of working across various local offices. Join us to be part of a team that values initiative and teamwork, ensuring every day is both meaningful and rewarding.
Contact Detail:
Holmes & Hills Solicitors Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Essex
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working at Holmes. A friendly chat can open doors and give you insider info on the company culture.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of a Business Support Administrator. We want you to shine, so rehearse your answers and be ready to showcase your multitasking abilities!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can boost your confidence and show that you’re serious about the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds. Don’t forget to apply through our website for the best chance!
We think you need these skills to ace Business Support Administrator in Essex
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your administrative experience and any relevant tasks you've handled in previous jobs.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've used your initiative and multitasking skills in past roles.
Show Off Your Tech Skills:Since you'll be using Microsoft Office daily, mention your proficiency with these applications. If you have experience with file management systems like SOS, definitely include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role as soon as possible!
How to prepare for a job interview at Holmes & Hills Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Administrator. Familiarise yourself with tasks like file management, telephony cover, and supporting project work. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Multitasking Skills
Since this role requires multitasking, prepare examples from your past experiences where you've successfully managed multiple tasks at once. Be ready to discuss how you prioritised your workload and maintained efficiency, as this will highlight your ability to thrive in a busy environment.
✨Demonstrate Your Communication Skills
Good communication is key for this position. Practice articulating your thoughts clearly and confidently. You might be asked about how you handle client interactions or team communications, so think of specific instances where your communication made a positive impact.
✨Be Ready to Discuss Flexibility
Flexibility is a must for this role, especially with travel to different offices. Prepare to talk about your willingness to adapt to changing circumstances and how you've handled unexpected challenges in previous roles. This will show that you're ready to meet the demands of the job.
