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- Tasks: Support Managing Partners with high-level admin and organisation for smooth operations.
- Company: Reputable law firm known for quality service and growth opportunities.
- Benefits: Gain exposure to senior leadership and strategic initiatives in a dynamic environment.
- Other info: Opportunity to manage multiple priorities and build relationships across the business.
- Why this job: Be a key player in a thriving firm while developing your professional skills.
- Qualifications: Experience as a Personal or Executive Assistant, strong communication, and organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a highly organised, proactive and discreet Personal Assistant to support our Managing Partners. This is a pivotal role within the firm, providing high-level administrative and organisational support to ensure the smooth and efficient running of the Managing Partners’ day-to-day activities. This is an excellent opportunity to work within a well-established and growing law firm known for delivering high-quality service, where you will gain exposure to senior leadership operations, strategic initiatives, and high-level client and stakeholder interaction. The successful candidate will work closely with the Managing Partners, acting as a trusted point of contact, managing competing priorities, and ensuring effective coordination across the business.
What Skills & Experience Do I Need?
- Previous experience as a Personal Assistant or Executive Assistant at senior level
- Experience supporting multiple senior stakeholders in a professional services environment (legal experience desirable)
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- High level of discretion and confidentiality
- Ability to manage multiple priorities and work under pressure
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to build strong working relationships across all levels of the business
Desirable Experience
- Experience working within a law firm or professional services environment
- Experience supporting Managing Partners, Directors, or Board-level executives
- Exposure to project coordination or business support activities
- Experience organising events, meetings, and travel at a senior level
What Attributes Does This Role Require?
- Meticulous organisation
- Sense of urgency, timely and reliable
- Resilient and conscientious
- Able to manage up in order for priorities to be met
- A strong communicator both verbally and written
- A completer-finisher
Key Responsibilities
- Complex diary and inbox management, including scheduling meetings and managing competing priorities
- Coordinating internal and external meetings, including preparation of agendas and papers
- Acting as a key point of contact between the Managing Partners and internal/external stakeholders
- Screening calls, emails, and correspondence, responding where appropriate
- Organising travel, accommodation, and itineraries
- Preparing reports, presentations, and briefing documents
- Supporting and organising business planning and strategic initiatives
- Assisting with Partner and leadership meetings, including minute taking and follow-up actions
- Managing confidential and sensitive information with discretion
- Supporting internal communications on behalf of the Managing Partners
- Assisting with event planning, networking events, and firm initiatives
- Maintaining accurate records and administrative systems
- Supporting ad hoc projects and firm-wide initiatives as required
Executive Assistant - Fixed Term Contract in Colchester employer: Holmes & Hills Solicitors
Contact Detail:
Holmes & Hills Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Fixed Term Contract in Colchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its Managing Partners. Understand their values and recent initiatives so you can tailor your responses and show how you can support their goals effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be a strong communicator. Try mock interviews with friends or family to refine your verbal and written skills, making sure you come across as confident and articulate.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace Executive Assistant - Fixed Term Contract in Colchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior stakeholders and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've managed competing priorities in the past. We love a good story!
Showcase Your Communication Skills: Since strong written communication is key for this role, make sure your application is clear and concise. Use professional language but let your personality shine through. We appreciate authenticity and clarity!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way to joining our fantastic team!
How to prepare for a job interview at Holmes & Hills Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your work, especially in high-pressure situations.
✨Communicate Effectively
As an Executive Assistant, strong communication skills are crucial. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've handled sensitive information and maintained confidentiality in past roles. This will reassure the interviewers of your discretion and professionalism.
✨Prepare Questions for Them
At the end of the interview, have a few thoughtful questions ready to ask the interviewers. This shows your interest in the firm and the role. You might ask about the team dynamics or how success is measured for the Executive Assistant position. Engaging them in conversation can leave a lasting impression.