Executive Assistant - Fixed Term Contract in Colchester

We are seeking a highly organised, proactive and discreet Personal Assistant to support our Managing Partners. This is a pivotal role within the firm, providing high-level administrative and organisational support to ensure the smooth and efficient running of the Managing Partners' day-to-day activities.

This is an excellent opportunity to work within a well-established and growing law firm known for delivering high-quality service, where you will gain exposure to senior leadership operations, strategic initiatives, and high-level client and stakeholder interaction.

The successful candidate will work closely with the Managing Partners, acting as a trusted point of contact, managing competing priorities, and ensuring effective coordination across the business.

WHAT SKILLS & EXPERIENCE DO I NEED?

• Previous experience as a Personal Assistant or Executive Assistant at senior level
• Experience supporting multiple senior stakeholders in a professional services environment (legal experience desirable)
• Exceptional organisational and time management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Ability to manage multiple priorities and work under pressure
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to build strong working relationships across all levels of the business

Desirable Experience

• Experience working within a law firm or professional services environment
• Experience supporting Managing Partners, Directors, or Board-level executives
• Exposure to project coordination or business support activities
• Experience organising events, meetings, and travel at a senior level

WHAT ATTRIBUTES DOES THIS ROLE REQUIRE?

• Meticulous organisation
• Sense of urgency, timely and reliable
• Resilient and conscientious
• Able to manage up in order for priorities to be met
• A strong communicator both verbally and written
• A completer-finisher

Key Responsibilities

The role will involve supporting the Managing Partners in a range of activities including (but not limited to):

• Complex diary and inbox management, including scheduling meetings and managing competing priorities
• Coordinating internal and external meetings, including preparation of agendas and papers
• Acting as a key point of contact between the Managing Partners and internal/external stakeholders
• Screening calls, emails, and correspondence, responding where appropriate
• Organising travel, accommodation, and itineraries
• Preparing reports, presentations, and briefing documents
• Supporting and organising business planning and strategic initiatives
• Assisting with Partner and leadership meetings, including minute taking and follow-up actions
• Managing confidential and sensitive information with discretion
• Supporting internal communications on behalf of the Managing Partners
• Assisting with event planning, networking events, and firm initiatives
• Maintaining accurate records and administrative systems
• Supporting ad hoc projects and firm-wide initiatives as required