At a Glance
- Tasks: Support our legal team with administration, document management, and client communication.
- Company: Join a global law firm known for its innovative approach in shipping and other sectors.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Great opportunity for career growth in a supportive and collaborative atmosphere.
- Why this job: Be part of a team that values creativity and pragmatism in solving complex legal issues.
- Qualifications: Strong organisational skills and attention to detail; experience in administration is a plus.
The predicted salary is between 30000 - 40000 £ per year.
The Firm HFW is a sector focused global law firm.
We have over 700 lawyers working across the Americas, Europe, the Middle East, Asia and Australia.
We take a progressive approach to our roles in commercial business – thinking creatively and pragmatically to support our clients.
Whether we are solving complex issues within the construction, aviation or shipping industries, or providing advice across insurance, commodities and energy we are specialist lawyers here to add value to our clients.
We think about the commercial solution first, and then underpin our advice with a solid foundation of legal expertise.
Key Objectives To establish and maintain an on-going service-based relationship with Group staff and translate their needs and expectations into a responsive administrative service.
Key Responsibilities In line with policies and procedures, key responsibilities include: Administration and file management:
- Undertake large and small copying requests, liaising with Document Services as appropriate;
- Bind and finish copied work as appropriate;
- Scan work onto the document management system;
- Undertake file management requests;
- Handle and administer closed files as requested;
- Process archive retrieval requests;
- Distribute post;
- Liaise with Document Services to organise mail, couriers;
- Enter, maintain and update client details and relevant information on the firm's contacts system (Inter Action);
- Maintain all filing and work areas in a tidy and orderly manner;
- Assist with document production: minor amendments; merge documents; page numbering; insert bookmarks and hyperlinks; add headers/footers; convert documents to different formats; split files; create documents for electronic signature (Docu Sign);
- Check invoices;
- Assist Marketing
- Prepare bundles for trial/arbitration;
- Create bibles;
- Copy-check documents for accuracy, including cross-referencing;
- Proofreading;
- Compare documents;
- Summarise key correspondence;
- Research: legal; contact details; companies;
- Obtain vessel reports;
- Enter costs estimates onto database;
- Track budget alerts;
- Translations (as appropriate).
- Any other ad hoc duties as reasonably requested.
- Key Skills
Legal Team Administrator (Shipping) employer: Holman Fenwick Willan LLP
HFW is an exceptional employer that fosters a dynamic and inclusive work culture, where innovation and collaboration are at the forefront of our operations. As a Legal Team Administrator in the shipping sector, you will benefit from comprehensive professional development opportunities and a supportive environment that values your contributions. Located in a vibrant city, we offer a unique chance to engage with a diverse range of clients and industries, making your role both meaningful and rewarding.
