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- Tasks: Support our legal team with administration, document management, and research tasks.
- Company: Join HFW, a global law firm focused on energy and commercial sectors.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Be part of a progressive firm that values creativity and client-focused solutions.
- Qualifications: Law degree or equivalent, strong academics, and some office experience preferred.
- Other info: Flexible, enthusiastic self-starters will thrive in this role.
The predicted salary is between 30000 - 40000 £ per year.
The Firm HFW is a sector focused global law firm. We have over 700 lawyers working across the Americas, Europe, the Middle East, Asia and Australia. We take a progressive approach to our roles in commercial business – thinking creatively and pragmatically to support our clients. Whether we are solving complex issues within the construction, aviation or shipping industries, or providing advice across insurance, commodities and energy we are specialist lawyers here to add value to our clients. We think about the commercial solution first, and then underpin our advice with a solid foundation of legal expertise.
Key Objectives
To establish and maintain an on-going service-based relationship with Group staff and translate their needs and expectations into a responsive administrative service.
Key Responsibilities
- Administration and file management
- Undertake large and small copying requests, liaising with Document Services as appropriate
- Bind and finish copied work as appropriate
- Scan work onto the document management system
- Undertake file management requests
- Handle and administer closed files as requested
- Process archive retrieval requests
- Distribute post
- Liaise with Document Services to organise mail, couriers
- Enter, maintain and update client details and relevant information on the firm's contacts system (InterAction)
- Maintain all filing and work areas in a tidy and orderly manner
- Assist with document production: minor amendments; merge documents; page numbering; insert bookmarks and hyperlinks; add headers/footers; convert documents to different formats; split files; create documents for electronic signature (DocuSign)
- Check invoices
- Assist Marketing & Business Development with mailings (using Vuture)
- Legal (as and when required)
- First pass document processing in large disclosure exercises
- Prepare bundles for trial/arbitration
- Create bibles
- Copy-check documents for accuracy, including cross-referencing
- Proofreading
- Compare documents
- Summarise key correspondence
- Research: legal; contact details; companies
- Obtain vessel reports
- Enter costs estimates onto database
- Track budget alerts
- Translations (as appropriate)
- Any other ad hoc duties as reasonably requested
Key Skills & Experience Required
- Law degree or equivalent
- Strong academics – 2:i at university and ideally BBB (minimum) at 'A' Level – or equivalent
- Specialisation/interest in one or more of our sectors
- Some office-based experience, ideally within a law firm
- Excellent communication and organisational skills
- Time management - able to work to tight deadlines, ensuring a high standard of accuracy, prioritising work between internal clients
- Strong customer service skills
- Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary
- Flexible and enthusiastic self starter
- Able to work alone as well as within a team
- Attention to detail
- Ability to retain high concentration levels for extended periods of time
- Conscientious, approachable and enthusiastic
- Able to build confidence, respect and trust with others quickly
- Flexible with regard to service to ensure deadlines are consistently met
- Strong IT skills, including MS Office
Additional Information
Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm. Direct applicants only. (This role is not open to recruitment agencies). Due to the volume of applications, only those candidates shortlisted for interview will be contacted. HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role. HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website, in the section "What we collect and how we use it".
Legal Team Administrator (Energy / Corporate & Commercial) employer: Holman Fenwick Willan LLP
Contact Detail:
Holman Fenwick Willan LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Team Administrator (Energy / Corporate & Commercial)
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work at firms you're interested in. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by researching the firm and its sectors. Knowing about their recent cases or projects shows you're genuinely interested and ready to contribute. Plus, it gives you great talking points!
✨Tip Number 3
Practice your responses to common interview questions. Think about how your skills align with the role of a Legal Team Administrator. We want to hear how you can add value to our team!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our team at HFW. Don’t miss out on this opportunity!
We think you need these skills to ace Legal Team Administrator (Energy / Corporate & Commercial)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Legal Team Administrator role. Highlight your relevant experience and skills that align with the job description, especially your organisational and communication skills.
Showcase Your Attention to Detail: Since this role involves a lot of document processing and accuracy checks, it’s crucial to demonstrate your attention to detail. Use specific examples from your past experiences where you’ve successfully managed similar tasks.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and ensure your language is professional yet approachable. This reflects the kind of communication style we value at StudySmarter.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Holman Fenwick Willan LLP
✨Know Your Stuff
Make sure you brush up on the key areas of law relevant to the role, especially in energy and corporate sectors. Familiarise yourself with HFW's recent cases or projects to show your genuine interest and understanding of their work.
✨Showcase Your Organisational Skills
Since the role involves a lot of administration and file management, be prepared to discuss your organisational strategies. Bring examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Customer Service Savvy
HFW values strong customer service skills, so think of instances where you've gone above and beyond for clients or colleagues. Be ready to explain how you build relationships and ensure satisfaction, as this will resonate well with the interviewers.
✨Be Ready for Practical Tasks
You might be asked to perform practical tasks during the interview, such as document processing or proofreading. Brush up on your IT skills, particularly with MS Office, and practice common tasks like merging documents or creating electronic signatures to impress them with your efficiency.