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- Tasks: Support the CEO by managing their schedule, correspondence, and key documentation.
- Company: Join a reputable organisation with a dynamic work environment.
- Benefits: Enjoy 25 days annual leave, pension scheme, life assurance, and free car parking.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced setting.
- Qualifications: Proactive attitude, excellent organisational skills, and attention to detail required.
- Other info: Perfect for those who thrive on multitasking and enjoy supporting leadership.
The predicted salary is between 28800 - 43200 £ per year.
Location: Burton on Trent | Driver essential due to location. This role is fully office based.
Hours: Monday to Friday | 8.30am to 5pm with a 4pm finish on a Friday.
We are representing a highly reputable organisation seeking a proactive and professional Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a pivotal role for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and values discretion and precision.
Benefits:
- 25 days annual leave
- Pension Scheme
- Life Assurance (x2 salary)
- Company Laptop
- Free car parking
Key Responsibilities:
- Manage the CEO’s inbox, including drafting responses and prioritising urgent matters.
- Maintain an accurate diary, scheduling meetings and appointments efficiently.
- Prepare, proofread, and handle correspondence with the utmost attention to detail.
- Take minutes during meetings and follow up on action items.
- Maintain electronic and physical filing systems and organise key documentation.
- Ensure the CEO is kept informed of critical and time-sensitive matters.
- Liaise with internal stakeholders on behalf of the CEO.
- Communicate professionally with customers, partners, and suppliers as required.
- Maintain an up-to-date understanding of organisational activities to support executive decision-making.
- Execute delegated tasks, ensuring timely completion and feedback.
- Coordinate and distribute monthly board papers and other executive-level documentation.
- Organise domestic and international travel, including flights, accommodation, car hire, and visa arrangements.
- Arrange business meetings, lunches, and other appointments.
- Manage and coordinate company events, including off-site meetings, charity initiatives, and seasonal celebrations.
- Provide administrative assistance to other senior executives when required.
- Support general office and administrative duties as needed.
Key Skills:
Executive Assistant employer: Hollyfield Personnel
Contact Detail:
Hollyfield Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend having a few examples ready that showcase your skills, especially those related to managing priorities and supporting executives.
✨Tip Number 3
Follow up after interviews with a thank-you email. It shows your appreciation and keeps you fresh in their minds. Mention something specific from the interview to make it personal!
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Assistant role. We’re always looking for proactive individuals who can thrive in a fast-paced environment, just like you!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like managing diaries and handling correspondence. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've excelled in similar roles and how you can support our CEO effectively.
Showcase Your Attention to Detail: As an Executive Assistant, precision is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their work, as it reflects the quality we expect in this role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Hollyfield Personnel
✨Know Your CEO
Before the interview, do some research on the CEO and the company. Understand their vision, recent achievements, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Art of Prioritisation
As an Executive Assistant, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed competing priorities in the past. Be ready to discuss your approach to prioritising urgent matters and how you ensure nothing falls through the cracks.
✨Attention to Detail is Key
Given the role's focus on precision, be prepared to demonstrate your attention to detail. Bring along examples of documents you've proofread or correspondence you've drafted. Highlight any systems you use to maintain accuracy in your work.
✨Showcase Your Communication Skills
Effective communication is crucial for this role. Practice articulating your thoughts clearly and professionally. Be ready to discuss how you've liaised with various stakeholders in previous roles and how you handle sensitive information with discretion.
