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Direct message the job poster from Hollyfield Personnel
Location: Burton on Trent | Driver essential due to location
This Role is fully office based.
Hours: Monday to Friday | 8.30am to 5pm with a 4pm finish on a Friday
We are representing a highly reputable organisation seeking a proactive and professional Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a pivotal role for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and values discretion and precision.
- 25 days annual leave
- Pension Scheme
- Life Assurance (x2 salary)
- Company Laptop
- Free car parking
Key Responsibilities
- Manage the CEO’s inbox, including drafting responses and prioritising urgent matters
- Maintain an accurate diary, scheduling meetings and appointments efficiently
- Prepare, proofread, and handle correspondence with the utmost attention to detail
- Take minutes during meetings and follow up on action items
- Maintain electronic and physical filing systems and organise key documentation
- Ensure the CEO is kept informed of critical and time‑sensitive matters
- Liaise with internal stakeholders on behalf of the CEO
- Communicate professionally with customers, partners, and suppliers as required
- Maintain an up‑to‑date understanding of organisational activities to support executive decision‑making
- Execute delegated tasks, ensuring timely completion and feedback
- Coordinate and distribute monthly board papers and other executive‑level documentation
- Organise domestic and international travel, including flights, accommodation, car hire, and visa arrangements
- Arrange business meetings, lunches, and other appointments
- Manage and coordinate company events, including off‑site meetings, charity initiatives, and seasonal celebrations
- Provide administrative assistance to other senior executives when required
- Support general office and administrative duties as needed
Key Skills & Experience
- Proven experience as an Executive or Personal Assistant at Director/CEO level – ideally 5 to 7 years
- Absolute discretion and the ability to maintain strict confidentiality
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent typing skills
- Outstanding organisational, time management, and multitasking abilities
- Impeccable attention to detail and accuracy
- Able to work independently while being a collaborative team player
- Flexible and adaptable approach to changing priorities
Job Ref: EN1007
Seniority level
- Mid‑Senior level
Employment type
- Full‑time
Job function
- General Business
Industries
- Building Construction
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Contact Detail:
Hollyfield Personnel Recruiting Team
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience managing executive schedules, handling correspondence, and any relevant skills that match the job description. We want to see how you can bring value to our CEO!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've excelled in similar roles and how you can support our CEO effectively.
Showcase Your Attention to Detail: Since this role requires impeccable attention to detail, make sure your application is free from typos and errors. We appreciate precision, so take the time to proofread everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
