At a Glance
- Tasks: Support senior leaders with executive and personal tasks while managing their busy schedules.
- Company: Careline Lifestyles, a supportive and friendly healthcare organisation.
- Benefits: Competitive salary, professional development opportunities, and a collaborative work environment.
- Other info: Join a team where your contributions truly matter and grow your career.
- Why this job: Make a real impact by assisting top executives in a dynamic care sector.
- Qualifications: Experience as a personal or executive assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Location
On site / Newcastle upon Tyne, UK
Job type
Permanent / Part-time
Sector
Medical & Healthcare | Other
Salary
- Competitive salary
- Position
- Personal Assistant to the Chairman & Director
- Careline Lifestyles.
This role supports senior leadership in both business and personal matters.
The successful candidate will be highly organised, proactive, and discreet, with excellent attention to detail and the ability to manage multiple priorities while maintaining confidentiality.
Key Responsibilities
- Executive & Administrative Support
- Prepare professional reports, presentations, meeting papers, and correspondence.
- Handle confidential and sensitive documents with discretion.
- Organise and maintain electronic and paper filing systems.
- Scan, file, and securely manage important documentation.
- Order stationery, office supplies, and other business-related products.
- Provide general administrative support to ensure the smooth running of the Chairman's and Director's office.
- Personal Assistance
- Manage personal appointments and commitments.
- Arrange personal errands and coordinate personal travel where required.
- Assist with ad hoc personal tasks, ensuring a seamless balance between professional and personal commitments.
- Diary Management
- Manage complex and ever-changing diaries for the Chairman and Director.
- Schedule meetings, appointments, and events while anticipating potential conflicts.
- Prioritise appointments and ensure efficient time management.
- Travel Coordination
- Arrange business and personal travel, including train tickets, accommodation, and itineraries.
- Prepare travel schedules and ensure all arrangements are communicated effectively.
- Handle last-minute changes efficiently when required.
- Research
- Conduct research on a range of business and personal topics.
- Gather and present information in a clear, concise, and professional format to support decision-making.
About You
We're looking for someone who is
- Highly organised with excellent time management skills.
- Experienced in providing executive or personal assistant support to senior leaders.
- Professional, discreet, and able to maintain strict confidentiality.
- Confident using Microsoft Office, particularly Word, Excel, Power Point, and Outlook.
- An excellent communicator with strong written and verbal communication skills.
- Able to work independently, use initiative, and adapt to changing priorities.
- Meticulous with excellent attention to detail.
- Calm under pressure and capable of managing multiple tasks simultaneously.
- Previous experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role.
- Excellent organisational and diary management skills.
- Strong IT skills, including Microsoft Office applications.
- Ability to handle confidential information with professionalism and discretion.
What We Offer
- Supportive and friendly working environment.
- Opportunities for professional development.
- The opportunity to work closely with senior leadership and make a meaningful contribution to the organisation.
Please note this role is subject to a satisfactory DBS check, which will be carried out by the company once successful.
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Personal Assistant to Chairman & Director (Care Sector) employer: Hollybank Trustees Ltd
Hollybank Trustees Ltd is an exceptional employer, offering a dynamic work environment in Rough Hills, England, where collaboration and client-focused strategies thrive. With a flexible hybrid working model, a comprehensive benefits package including an enhanced pension scheme, and ample opportunities for professional development, employees are empowered to grow their careers while making a meaningful impact in the investment advisory sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Chairman & Director (Care Sector)
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Personal Assistant to Chairman & Director (Care Sector)
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Hollybank Trustees Ltd, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Hollybank Trustees Ltd.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Hollybank Trustees Ltd.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Hollybank Trustees Ltd can really resonate with interviewers and show your commitment to the field.
