At a Glance
- Tasks: Provide PA and admin support to the management team, ensuring smooth operations.
- Company: Dynamic business support firm located in London with a collaborative environment.
- Benefits: Competitive salary, flexible hybrid work, and opportunities for professional growth.
- Other info: Exciting office culture with opportunities to lead events and projects.
- Why this job: Join a vibrant team and enhance your organisational skills while making a real impact.
- Qualifications: 3+ years of PA experience, excellent communication, and strong organisational skills.
The predicted salary is between 29700 - 36300 £ per year.
Location: Hybrid / Monument St, London EC3R 8AJ, UK
Job type: Permanent / Full-time
Sector and subsector: Business Support | Executive Support
Salary: Competitive salary
The Role
To provide PA and administration support to the management team, you will be a flexible and self-motivated individual with demonstrable administration experience, ideally from working in a similar function previously with minimum 3+ years PA background.
Responsibilities
- Comprehensive diary management, with a degree of autonomy in prioritising and resolving scheduling conflicts for senior staff members
- Organising business domestic travel and hotels
- Drafting correspondence and liaising confidently with internal and external contacts, including more senior stakeholders
- KPI monthly pack
- Meeting set-up, including organising refreshments, catering, and room bookings
- Conducting research on companies ahead of meetings
- Meeting and greeting clients and visitors, including registering weekly guests with the main reception and security team
- Supporting the organisation of internal company events, including the Summer and Christmas party - taking a lead role on smaller events where required
- Booking team events and restaurants for internal and external events
- Collating and submitting expenses and timesheets, including a first check of team submissions before sign-off
- Supporting the legal team with proof reading and checking NDAs, and supporting with ad-hoc projects as needed when Senior PA is off
- Organising internal and external meetings
- Creating presentations, documents and reports, with light editorial input where appropriate
- Dealing with incoming post and deliveries
- Reporting into the Senior PA, and providing holiday/ sickness cover for the three partners, including collating board packs if required
- Providing support to other internal departments as required
Team & Office Administration
- Supporting day-to-day oversight of general office duties, ensuring standards are maintained across the floor/team
- Ordering office and kitchen supplies and monitoring stock levels
- Maintaining and devising office systems, including filing and data management
- Carrying out regular checks of shared spaces, meeting rooms, and kitchen areas to ensure they are presentable and stocked
- Support for facilities-related issues, liaising with building management/IT as needed
- Supporting onboarding of new starters with office/admin-related setup (desk, access, supplies)
You will have excellent communication, planning, prioritisation and organisational skills. You will demonstrate strong commercial awareness, which promotes and protects the interests of both Sagacity and our clients alike.
Key competencies and requirements include:
- Excellent planning and reporting
- Clear and transparent communication
- Delivery and deadline driven
- Client relationship management
- Logical and structured approach
- Critical thinking and problem solving
- Decision-making
- Team player, approachable, likeable
- Trustworthy
- Stress tolerance
- Presentable, professional, punctual
- Flexible to travel
PA & Team Administrator in London employer: Hollybank Trustees Ltd
At Kingspan Light, Air + Water, we pride ourselves on fostering a collaborative and supportive work environment in Havant, where our Data Centre Customer Service Specialists play a crucial role in delivering exceptional service to our customers. We offer comprehensive training and development opportunities, ensuring that our employees grow alongside the company while enjoying a culture that values teamwork and innovation. With a focus on employee well-being and a commitment to sustainability, working with us means being part of a forward-thinking organisation that truly cares about its people and the planet.
StudySmarter Expert Advice🤫
We think this is how you could land PA & Team Administrator in London
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We think you need these skills to ace PA & Team Administrator in London
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Hollybank Trustees Ltd, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Hollybank Trustees Ltd
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Hollybank Trustees Ltd’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
