Project Team Administrator in Leeds

Join our new dynamic team in Leeds. We are expanding and thrilled to announce an exciting opportunity for a Project Team Administrator to join our newly established Leeds office.

Role Overview

As our Project Team Administrator, you'll play a pivotal role in ensuring the smooth functioning of our office operations and providing essential support to our multidisciplinary team. Your responsibilities will include:

• Greeting and assisting visitors as the front desk representative, upholding high standards of customer service.
• Managing incoming and outgoing mail using our franking machine.
• Building rapport with clients to strengthen relationships, delivering accurate and timely information.
• Managing and coordinating incoming phone calls.
• Providing administrative assistance to our team, including diary, filing systems and database management, document reviews and email correspondence for our Partners.
• Maintaining accurate documentation and databases following company authorised issue procedures and standards.
• Attending meetings and preparing project documentation (specifications, tenders, minutes, reports, logs, registers).
• Handling fee invoicing and leading the cash collection process.
• Serving as a liaison between our organisation, clients, contractors, and partner companies.
• Utilising our online documentation including forms of agreement, land registration, specification clauses, JCT and Pro‑forms.
• Preparing all documentation relating to project‑specific tasks such as meeting minutes, snagging lists, Site Visit Reports, Photographic Schedules, Action logs, Risk Registers, etc.
• Taking pride and responsibility for keeping reception, conference rooms and kitchen tidy and maintaining the stock.

Requirements

• Excellent written and verbal communication skills.
• A friendly and enthusiastic demeanour with a customer‑centric approach.
• Proficiency in Microsoft Office Suite with competent typing skills.
• Self‑motivation and the ability to work independently with attention to detail.
• Proactivity in prioritising tasks and meeting deadlines.
• Previous experience in a proactive office administration role.

Benefits

• Flexible working hours (choice of start and finish times based around a 7.25 hour working day, core hours between 10am-4.15pm); 36.25 hours per week.
• Hybrid working (potential to work from office and home).
• Medicash health plan (money back on your dental, optical, physio appointments and more).
• Life assurance cover (four times annual salary) for all colleagues.
• In‑house mental health first aiders.
• Pay reviews twice a year.
• 25 days annual leave + bank holidays.
• Birthday leave.
• Buy/sell annual leave.
• Long‑service leave.
• Scottish Widows pension and salary sacrifice (4.5% contribution matched).
• Sponsorship of professional fees.
• 2 paid corporate social responsibility days.

Equal Opportunity Statement

Baily Garner LLP are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity/paternity needs. We are committed to ensuring a fair and inclusive recruitment process. If you require any reasonable adjustments to be made at any stage, please let us know.