At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and organising travel.
- Company: Join a dynamic team at Sulmara, where talent thrives in a supportive environment.
- Benefits: Competitive salary, hybrid work, and opportunities for professional growth.
- Other info: Inclusive culture that values diversity and offers equal opportunities for all.
- Why this job: Make a real impact while working closely with C-suite executives.
- Qualifications: Experience as an Executive PA, strong organisational skills, and excellent communication.
The predicted salary is between 40000 - 50000 £ per year.
Location: Hybrid / Glasgow, UK
Job type: Permanent / Full-time
Sector and subsector: Business Operations | Business Support
Salary: Competitive salary
Are you an experienced Executive Personal Assistant who thrives in a fast paced environment and enjoys being at the heart of business operations? We're looking for a highly organised, proactive, and professional Executive Personal Assistant to join us in our HQ in Atlantic Quay, Glasgow and provide dedicated support to our CEO, COO and CFO as part of a wider Leadership Team. This is an exciting opportunity to play a key role within the business, working closely with senior leaders to ensure the smooth running of daily operations while helping to deliver impactful company events and initiatives.
What You'll Be Doing
- Managing complex and ever changing diaries for senior leaders, ensuring their time is organised effectively
- Overseeing inboxes, responding to routine correspondence, and identifying urgent matters requiring attention
- Coordinating meetings, preparing agendas, presentations, reports, and supporting materials
- Taking accurate meeting minutes and ensuring follow-up actions are tracked and completed
- Arranging UK and international business travel, including flights, accommodation, transportation, and itineraries
- Supporting the preparation of board papers, reports, and leadership documentation
- Drafting professional communications on behalf of members of the Leadership Team
- Building strong relationships with clients, suppliers, and external stakeholders
- Anticipating the needs of senior leaders and responding effectively to changing priorities
- Leading and supporting a team of Personal Assistants, providing guidance, coaching, and development
- Assisting with the planning and delivery of company events, conferences, and marketing initiatives that showcase our brand
- Attending key events when required and helping ensure their successful execution.
What We're Looking For
- Significant experience supporting senior executives in an Executive Assistant or Personal Assistant capacity
- Strong diary, inbox, and stakeholder management experience
- Previous experience coordinating business travel and executive meetings
- Experience preparing board papers, presentations, and reports
- A proven ability to organise corporate events and business functions
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel
- Outstanding organisational and time management abilities
- A proactive, solution-focused approach and the ability to adapt in a fast-moving environment
- Experience managing, mentoring, or supporting junior team members would be advantageous
- Degree-level education or equivalent professional experience.
Why Join Us?
This is a fantastic opportunity to work closely with C-suite and decision makers, gain exposure to strategic business activities, and make a meaningful impact across the organisation. If you're an organised, proactive professional who enjoys supporting leaders, building relationships, and helping businesses operate at their best, we'd love to hear from you.
Apply now (even if your CV isn't quite up to scratch)! We don't believe in 'one size fits all' hiring. If you need any adjustment (at any stage of the recruitment) to make the process work for you, we are here for it. Big, small, or somewhere in between, just let us know – careers@sulmara.com. No red tape, or awkwardness – just a commitment to making this work for everyone because we believe everyone deserves an equal opportunity to thrive during our hiring process. At Sulmara, we believe great talent comes from all walks of life. Talent has no labels here. If you're qualified, you're welcome — regardless of race, colour, religion, gender, sexual orientation, age, disability, identity, background, or coffee preference. Bring your difference. We're better for it.
Senior Executive PA in Glasgow employer: Hollybank Trustees Ltd
At Sulmara, we pride ourselves on fostering a dynamic and inclusive work environment where every employee can thrive. As a Senior Executive PA in our Glasgow HQ, you'll enjoy a competitive salary, opportunities for professional growth, and the chance to work closely with senior leaders, making a tangible impact on business operations. Our commitment to diversity and support for individual needs ensures that all team members feel valued and empowered to contribute their unique perspectives.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive PA in Glasgow
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Hollybank Trustees Ltd.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Hollybank Trustees Ltd.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Senior Executive PA in Glasgow
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Hollybank Trustees Ltd.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Hollybank Trustees Ltd. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Hollybank Trustees Ltd, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Hollybank Trustees Ltd, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Hollybank Trustees Ltd could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Hollybank Trustees Ltd as they’re likely seeking a candidate who can enhance their workplace culture.
