At a Glance
- Tasks: Manage purchase ledger, process invoices, and ensure timely supplier payments.
- Company: Join McGhee’s Family Bakery, a proud Scottish business with a rich history.
- Benefits: Enjoy competitive salary, pension, life assurance, and staff discounts.
- Other info: Work in a supportive culture that values quality and teamwork.
- Why this job: Be part of a dynamic team in a fast-paced environment with growth opportunities.
- Qualifications: Experience in purchase ledger and proficiency in SAGE finance packages preferred.
The predicted salary is between 30000 - 32500 £ per year.
Location: On site / Keppochhill Dr, Glasgow G21 1HX, UK
Job Type: Permanent / Full-time
Sector and subsector: Accounting & Finance | Finance
Salary: Negotiable salary
Date posted: 28 May 2026
Pay: £30,000.00-£32,500.00 per year
About McGhee’s Family Bakery:
At McGhee’s, we’ve been baking for Scotland since 1936. As a proud, family‑owned business based in Glasgow, we combine generations of tradition with a commitment to continuous improvement and innovation. Supplying a wide range of fresh bakery products to major retailers, foodservice providers, and independent businesses across the country, we take pride in our craft and the people who make it possible.
Role Summary
The Purchase Ledger Administrator will oversee the day‑to‑day running of the purchase ledger, ensuring invoices are processed accurately, suppliers are paid on time, and strong controls are in place. This role is key to maintaining positive relationships with suppliers, supporting cost control, and contributing to the smooth running of our finance team.
Key Responsibilities
- Full control of the high‑volume purchase ledger, processing all supplier invoices for ingredients, packaging, utilities, and other overheads within SAGE 200
- Ensure supplier payments are accurate, timely, and in line with agreed terms
- Reconcile supplier statements regularly, resolving any discrepancies quickly
- Maintain strong relationships with suppliers and production teams to resolve queries effectively
- Support stock and purchasing teams by ensuring accurate matching of invoices to purchase orders and delivery notes
- Accurate month‑end closing of the ledger to assist in the timely production of monthly accounts by the Management Accountant
- Maintain accurate supplier details within SAGE
- Ongoing review of supplier pricing to ensure that correct prices are held to maintain accurate recipe costings
- Drive process improvements to increase efficiency and accuracy within the ledger function
- Other ad hoc duties as required, including assistance with certain key Sales ledger accounts
- Willingness to learn other finance tasks outside core purchase ledger duties, including accuracy of stock control systems and preparation of KPIs
What You’ll Bring
- Previous experience in a purchase ledger or accounts payable role
- Experience of SAGE finance packages, ideally SAGE 200; knowledge of SICON ideal but not essential
- Background in FMCG, food production, or manufacturing (preferred)
- Strong organisational skills with the ability to handle high invoice volumes
- Excellent communication skills to deal with suppliers and internal stakeholders
- Proficiency in Microsoft Excel
- Attention to detail and commitment to accuracy
Personal Attributes
- Hands‑on and proactive approach
- Resilient and able to work under pressure in a fast‑paced environment
- Strong team player with leadership qualities
- Commitment to McGhee’s values of quality, consistency, and customer focus
What We Offer
- Company Pension
- Life Assurance
- On‑site Parking
- Staff discount on bakery products
- 29 days holiday (including bank holidays)
Purchase Ledger Administrator in Glasgow employer: Hollybank Trustees Ltd
At McGhee’s Family Bakery, we pride ourselves on being a family-owned business that has been a staple in Glasgow since 1936. Our commitment to quality and innovation creates a supportive work culture where employees can thrive, with opportunities for personal growth and development within the finance team. Enjoy competitive benefits including a company pension, life assurance, generous holiday allowance, and staff discounts, all while contributing to a beloved local brand that values its people as much as its products.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching McGhee’s Family Bakery and understanding their values. Be ready to discuss how your experience aligns with their commitment to quality and customer focus. Show them you’re not just another candidate!
✨Tip Number 3
Practice common interview questions related to purchase ledger roles. Think about your previous experiences and how they relate to the responsibilities listed in the job description. Confidence is key, so rehearse your answers!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the McGhee’s team. Let’s get you that Purchase Ledger Administrator role!
We think you need these skills to ace Purchase Ledger Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Administrator role. Highlight your experience with SAGE 200 and any relevant skills in handling high-volume purchase ledgers. We want to see how your background fits with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working at McGhee’s and how your skills can contribute to our finance team. Keep it friendly and professional, just like us!
Show Off Your Attention to Detail:In this role, accuracy is key! Make sure to showcase your attention to detail in your application. Whether it’s through examples of past work or specific achievements, we want to know how you ensure precision in your tasks.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join the McGhee’s family!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Know Your Numbers
As a Purchase Ledger Administrator, you'll be dealing with invoices and financial data daily. Brush up on your knowledge of SAGE 200 and any relevant finance packages. Be prepared to discuss how you've used these tools in previous roles, as well as your experience with high-volume purchase ledgers.
✨Showcase Your Communication Skills
Strong communication is key in this role, especially when liaising with suppliers and internal teams. Think of examples where you've successfully resolved discrepancies or built relationships with stakeholders. This will demonstrate your ability to maintain positive connections, which is crucial for the job.
✨Demonstrate Attention to Detail
Accuracy is vital in finance roles. Prepare to discuss specific instances where your attention to detail has made a difference, whether it was catching an error in an invoice or ensuring timely payments. Highlighting your commitment to accuracy will resonate well with the interviewers.
✨Be Ready for Process Improvement Discussions
McGhee’s values continuous improvement, so come equipped with ideas on how you could enhance efficiency within the purchase ledger function. Think about past experiences where you've driven process improvements and be ready to share those insights during the interview.
