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- Tasks: Support HR activities, manage records, and assist with recruitment and employee engagement.
- Company: Join a dynamic team in Glasgow focused on equality and diversity.
- Benefits: Negotiable salary, flexible working patterns, and opportunities for professional growth.
- Other info: Enjoy a supportive environment with a focus on teamwork and personal development.
- Why this job: Make a real difference in the workplace while developing your HR skills.
- Qualifications: Experience in HR or a desire to grow in this field; strong Excel and Word skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: On site / Glasgow, UK
Job Type: Fixed term / Full-time
Sector and Subsector: Human Resources | Other
Salary: Negotiable salary
Role Definition
Responsible for assisting all HR activities on site, ensuring that ‘work best practice’ is achieved through guidance, support and training. Working to agreed service levels to ensure that the organisations business objectives are met effectively and efficiently. Promoting equality, diversity and fair work practices within the workplace.
Key Responsibilities
- Provide extensive administrative support to ensure the smooth running of the HR department including note taking, letter writing, updating details, updating Excel spreadsheets, logging and tracking short- and long-term sickness cases.
- Assist in the administration and implementation of policies and procedures at the site, ensure that departmental policies and procedures are up to date / clearly communicated and revised as appropriate with the support of the HR Manager.
- Create and maintain personnel records and data inputting into HR database/system to provide HR metric reports for the site.
- Attendance at Employee Forums and help follow up of actions.
- Organising Employee of the Month and other site engagement initiatives.
- Weekly walk-around of entire site and worker interviews.
- Ensure payroll is notified of changes to staff terms and conditions and act on management instruction and staff requests.
- Oversee the transfer of agency workers to full time, completing the whole new starter HR cycle.
- Assist in the instigation/tracking/participation of disciplinary/grievance hearings in areas such as general misconduct/gross misconduct/absence management/punctuality/performance etc.
- Generate weekly reports as and when required by department managers.
- Arrange and attend first stage interviews for all applicants.
- Conduct right to work checks, reference checks, ID checks.
- Maintain HR systems including but not limited to Success Factors, Occupop, Sateon and Nextra.
- Develop and maintain administrative systems and procedure provide administrative support for HR projects.
- Provide administrative support for the whole HR cycle, including recruitment and selection, induction, payroll and benefits, performance management, training and development.
- Manage and control the implementation of an effective induction for all employees before they commence work.
- Process all new starters and leavers, to include offer letters, terms and conditions as well as induction packs.
- Complete employee references and mortgage references in a timely manner.
- Supporting with the onboarding of candidates.
- Support the Employee Relations activities as required providing support in answering day to day queries as advised.
Personal Specification
- Preferably experience in a similar HR based role or wanting to progress into the HR function
- Essential Excel skills
- Essential Word skills
- Effective organisational skills
- Ability to prioritise own tasks
- Ability to build effective relationships with internal stakeholders at site level
- Excellent communication and interpersonal skills, with the ability to take direction
- Proactive and self‑motivated with a positive attitude
- Confident in the use of Microsoft office and in‑house IT systems
- Ideally CIPD Level 3 or above
Working Pattern
4 on 4 off
HR Co-Ordinator in Glasgow employer: Hollybank Trustees Ltd
Contact Detail:
Hollybank Trustees Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Co-Ordinator in Glasgow
✨Tip Number 1
Network like a pro! Get out there and connect with people in the HR field. Attend local events, join online forums, or even hit up LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Make sure you can demonstrate how your skills align with their goals. Practise common HR interview questions so you can answer confidently and show off your knowledge.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm for the role and keeps you on their radar.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace HR Co-Ordinator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Co-Ordinator role. Highlight your relevant experience and skills, especially those related to administrative support and HR processes. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your background aligns with our values at StudySmarter. Keep it concise but engaging – we love a good story!
Show Off Your Excel Skills: Since Excel skills are essential for this role, don’t forget to mention any specific projects or tasks where you've used Excel effectively. We’re looking for someone who can manage data like a pro!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Familiarise yourself with common HR policies, procedures, and best practices, especially those related to recruitment, employee relations, and performance management. This will show that you're not just interested in the role but also understand its core responsibilities.
✨Excel at Excel
Since the job requires strong Excel skills, be prepared to demonstrate your proficiency. Practice using Excel functions like VLOOKUP, pivot tables, and data analysis tools. You might even want to bring a sample spreadsheet to discuss how you've used these skills in past roles or projects.
✨Showcase Your Organisational Skills
The role demands effective organisational skills, so come ready to share examples of how you've managed multiple tasks or projects simultaneously. Think of specific instances where your prioritisation made a difference, and be ready to explain your thought process.
✨Engage with the Interviewers
During the interview, make an effort to build rapport with your interviewers. Ask insightful questions about their HR practices and how they promote equality and diversity within the workplace. This not only shows your interest in the company culture but also highlights your proactive approach to understanding their values.