At a Glance
- Tasks: Support planning and delivery of exciting events while building partnerships.
- Company: Join The Tank Museum, a vibrant heritage site with a mission.
- Benefits: Enjoy a competitive salary and the chance to work in a dynamic environment.
- Other info: Onsite role with opportunities for hands-on event management.
- Why this job: Make a real impact on visitor experiences and museum partnerships.
- Qualifications: Customer service experience and strong organisational skills are essential.
The predicted salary is between 25825 - 25825 £ per year.
Location: On site / Bovington, Wareham BH20 6JG, UK
Job type: Permanent / Full-time
Sector and subsector: Heritage | Museums
Annual Fixed salary: £25,825.00
The Events & Partnerships Team plays a vital role in generating sustainable income, enhancing the visitor experience, and supporting the Museum’s mission through the delivery of high-quality events and the development of strategic partnerships. Through a combination of exceptional event delivery and mutually beneficial partnerships, the team helps strengthen the Museum’s profile, expand its reach, and support its long-term sustainability.
Supporting the Partnerships & Events team, the Partnerships & Events Administrator supports in planning and delivering the events programme as well as building and enhancing relationships with partners of the museum. They will lead on all administration for the planning phases for events and partnerships at the museum. They also contribute to the curatorial and planning phases of new event concepts.
Beyond these core responsibilities, the role involves hands-on support with event setup, operational leadership during public events and experience days, and assisting with wider administrative projects across the department as needed.
Key Accountabilities
Events Administration
- Support with administrative processes within the events team, including corporate bookings, trader contracting and invoicing, scheduling, ticketing, events downloads and customer service.
- Assist in the management of the museum calendar and meeting room bookings.
- Manage the organisation and inventory of events stock and signage.
- Manage key communication channels and social media inboxes, ensuring timely and professional responses.
- Support operational delivery / planning of large corporate bookings.
Partnerships Administration
- Provide administrative support for partnership activities, including contracting, invoicing, and associated documentation.
- Monitor that both the museum and partners are fulfilling their contractual obligations and flag any areas of concern to the Partnerships & Events Development Manager for action.
- Assist the Partnerships & Events Manager with administration related to risk management due diligence on existing and prospective partners to ensure continued alignment with the Museum's values, objectives, and reputation.
Event Planning & Delivery
- Support the Events Operations Manager and Events Coordinator in the operational planning and delivery of public events.
- Operationally lead on small-scale corporate bookings.
- Support in the curatorial and planning phases of new events.
- Support event setup, takedown, and on-the-day delivery.
Cross-Departmental Support
- Collaborate with the wider museum team on projects as needed.
General Duties
- Serve as the primary point of contact for incoming telephone enquiries, providing professional customer service on behalf of The Tank Museum team.
- Attend key meetings, taking and distributing minutes as required.
- Support health and safety matters within the department.
What you'll bring
- Experience of working in a customer service environment is essential, with experience of working in a visitor attraction or heritage environment preferable.
- Experience in partnerships, events and budget management is desirable.
- You will be an excellent communicator with great organisational skills and the ability to work unsupervised.
- A desire to work on events both administratively and operationally is a must.
Note: This role is based onsite at The Tank Museum with no option for hybrid or remote work.
How to Apply (summary)
Interviews and selection will be conducted in line with the requirements of The Tank Museum. This description is not a contract of employment.
End of description.
Events & Partnerships Administrator employer: Hollybank Trustees Ltd
Hollybank Trustees Ltd is an exceptional employer, offering a dynamic work environment in Rough Hills, England, where collaboration and client-focused strategies thrive. With a flexible hybrid working model, a comprehensive benefits package including an enhanced pension scheme, and ample opportunities for professional development, employees are empowered to grow their careers while making a meaningful impact in the investment advisory sector.
StudySmarter Expert Advice🤫
We think this is how you could land Events & Partnerships Administrator
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Hollybank Trustees Ltd.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Hollybank Trustees Ltd.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Hollybank Trustees Ltd.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Hollybank Trustees Ltd. Apply directly through us to stand out!
We think you need these skills to ace Events & Partnerships Administrator
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Hollybank Trustees Ltd. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Events & Partnerships Administrator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Hollybank Trustees Ltd
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Hollybank Trustees Ltd. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
