At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings.
- Company: A prestigious museum with a focus on heritage and culture.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: On-site role with opportunities for career growth.
- Why this job: Be a key player in a dynamic team and make a real impact.
- Qualifications: Experience in EA support and strong organisational skills required.
The predicted salary is between 34000 - 36000 € per year.
Location: On site / Bovington, Wareham BH20 6JG, UK
Job type: Permanent / Full-time
Sector and subsector: Heritage | Museums
Annual Salary range: £34,000.00 – £36,000.00
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Key Accountabilities
- Run the CEO’s diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO’s office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
What you'll bring
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
Please note due to the nature of the role home working and hybrid working will not be considered. Interviews to be held on 17th June 2026.
Executive Assistant in England employer: Hollybank Trustees Ltd
As an Executive Assistant at our esteemed museum in Bovington, you will be part of a vibrant and supportive work culture that values collaboration and professional growth. We offer competitive salaries, opportunities for skill development, and the chance to contribute to meaningful heritage projects, all while working in a unique environment that celebrates history and community engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in England
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the museum and its leadership team, and think about how your skills can support their goals. Practise common interview questions and be ready to showcase your organisational prowess.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re the perfect fit for the Executive Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant in England
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, handling correspondence, and supporting senior leadership. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Share specific examples of how you've successfully managed multiple tasks and supported executives in the past. Let us know why you want to join our team!
Showcase Your Communication Skills:Since this role requires exceptional written and spoken English, make sure your application is clear and professional. We love attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Master the Diary Management
Since you'll be running the CEO's diary, show your understanding of effective time management. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss how you would prioritise tasks to protect focus time.
✨Showcase Your Communication Skills
As the first point of contact for the CEO’s office, it's crucial to demonstrate your exceptional communication abilities. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've built trust with stakeholders in previous roles.
✨Be Detail-Oriented
Attention to detail is key in this role. Bring along examples of documents or reports you've produced that required accuracy and precision. Be prepared to explain your process for ensuring that all materials meet deadlines and are error-free.
✨Demonstrate Your Event Coordination Skills
You'll be delivering premium events, so come equipped with examples of successful events you've coordinated. Discuss the logistics, guest lists, and budgets you managed, and highlight any challenges you overcame to ensure everything ran smoothly.
