At a Glance
- Tasks: Manage museum documentation and support collections processes while receiving training for a Registrar role.
- Company: The Tank Museum, the world's largest museum dedicated to armoured fighting vehicles.
- Benefits: Competitive salary, hands-on experience, and opportunities for professional growth.
- Other info: On-site role with potential evening and weekend events; great for history enthusiasts.
- Why this job: Join a passionate team and contribute to preserving military history in a unique environment.
- Qualifications: Experience in museum collections and strong organisational skills are essential.
The predicted salary is between 26987 - 26987 £ per year.
Collections Officer (Documentation)
Location
On site / Bovington, Wareham BH20 6JG, UK
Job type
Permanent / Full-time
Sector and subsector
Heritage | Museums
Annual Fixed Salary
£26,987.00
The Tank Museum is looking for a Collections Officer (Documentation) who will manage all museum documentation and will receive training towards a Registrar role.
The Tank Museum is the world’s largest museum dedicated to armored fighting vehicles, home to over 350 vehicles and an accredited archive.
Within the Archive & Object Collections team, the Collections Officer will oversee documentation for items entering or leaving the collection, supporting the Archive, Objects and Vehicles collections.
- Key Accountabilities
- Manage correspondence with donors and other museums regarding donations, loans and disposals.
- Manage the acquisition, loans and disposal processes to Spectrum standards, including documentation on paper and on our Systems (Museums Index+ and Tracer).
- Work closely with colleagues from all collections teams to ensure documentation procedures are followed.
- Manage the museum’s historical collection documentation records and respond to internal information requests.
- Assist with ongoing and new cataloguing projects as required.
- What You'll Bring
- Experience working in a museum collections environment and understanding the use and importance of collections documentation.
- Experience maintaining formal correspondence with external stakeholders, ideally in a heritage setting.
- Experience using a Collection Management System (CMS).
- Experience in a customer service role.
- Knowledge of Spectrum procedures.
- Attention to detail and accuracy with an inquisitive and proactive attitude.
- Strong organisational and time‑management skills to manage multiple projects and competing priorities.
- Strong, clear communication skills and ability to foster excellent working relationships with diverse stakeholders, maintaining discretion and diplomacy.
- Calm under pressure.
- Degree level or equivalent in a relevant subject such as Museum, Library or Archive qualification.
- Experience handling and caring for museum objects and/or archival material.
- Experience cataloguing collections using a CMS.
- Knowledge of GDPR, Copyright, Freedom of Information requests and other legal collection requirements.
- Interest in military history.
Due to the nature of this role you will be required to work on‑site.
Hybrid or home workers will not be considered.
You may need to support evening and weekend events when required.
Closing date for applications
10th August 2026
Screening Interviews
Week commencing 17th August
In‑Person Interviews
- Week commencing 24th August
- #J-18808-Ljbffr
Collections Officer (Documentation) employer: Hollybank Trustees Ltd
Hollybank Trustees Ltd is an exceptional employer, offering a dynamic work environment in Rough Hills, England, where collaboration and client-focused strategies thrive. With a flexible hybrid working model, a comprehensive benefits package including an enhanced pension scheme, and ample opportunities for professional development, employees are empowered to grow their careers while making a meaningful impact in the investment advisory sector.
StudySmarter Expert Advice🤫
We think this is how you could land Collections Officer (Documentation)
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We think you need these skills to ace Collections Officer (Documentation)
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Hollybank Trustees Ltd. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
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Tailor Your Documents to the Role:For a full-time role like Collections Officer (Documentation), ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
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How to prepare for a job interview at Hollybank Trustees Ltd
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Hollybank Trustees Ltd. Sharing personal stories or insights can really make us stand out.
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