At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings.
- Company: A prestigious museum with a focus on heritage and culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: On-site role with opportunities for career growth.
- Why this job: Be a key player in a vibrant museum, making a real impact.
- Qualifications: Experience in EA support, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 34000 - 36000 € per year.
Location: On site / Bovington, Wareham BH20 6JG, UK
Job type: Permanent / Full-time
Sector and subsector: Heritage | Museums
Annual Salary range: £34,000.00 – £36,000.00
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Key Accountabilities- Run the CEO's diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO's office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
Please note due to the nature of the role home working and hybrid working will not be considered.
Interviews to be held on 17th June 2026.
Executive Assistant in Bovington Camp employer: Hollybank Trustees Ltd
As an Executive Assistant at our esteemed museum in Bovington, you will be part of a vibrant and supportive work culture that values collaboration and professional growth. We offer competitive salaries, opportunities for skill development, and the chance to work closely with senior leadership in a unique heritage environment, ensuring your contributions are both meaningful and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Bovington Camp
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the museum sector. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the museum and its leadership. Knowing their mission and recent projects will help you stand out as a candidate who genuinely cares about the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Consider mock interviews with friends or family to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Bovington Camp
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, handling correspondence, and supporting senior leadership. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Share specific examples of how you've successfully managed multiple tasks and supported executives in the past. We love a good story!
Show Off Your Communication Skills:Since this role requires exceptional written English, make sure your application is free from typos and grammatical errors. We appreciate clear and concise communication, so keep it professional yet personable!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Master the Diary Management
Since you'll be running the CEO's diary, it's crucial to demonstrate your organisational skills. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss how you would prioritise tasks and prevent clashes.
✨Showcase Your Communication Skills
As the first point of contact for the CEO's office, your communication style matters. Practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios, like handling calls or face-to-face enquiries, to show you can maintain professionalism under pressure.
✨Be Ready with Examples
Prepare specific examples that highlight your experience in providing high-level EA support. Think about times when you had to handle sensitive information or coordinate complex logistics for events. This will help you illustrate your capabilities effectively during the interview.
✨Demonstrate Your Tech Savvy
With advanced proficiency in Microsoft 365 being a requirement, brush up on your skills, especially in Outlook and Excel. Be prepared to discuss how you've used these tools to streamline processes or improve efficiency in previous roles.
