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- Tasks: Manage supplier invoices, onboarding, and payment cycles in a dynamic finance environment.
- Company: Join a forward-thinking company in the heart of London with a hybrid work model.
- Benefits: Enjoy a competitive salary, flexible working, and opportunities for personal development.
- Why this job: Be part of a crucial finance team and make a real impact on business operations.
- Qualifications: Degree in a numerate subject and strong Excel skills are preferred.
- Other info: Great career growth potential in a supportive and collaborative atmosphere.
The predicted salary is between 28800 - 42000 £ per year.
Location: Hybrid / London EC1N 2TD, UK
Job type: Permanent / Full-time
Sector and subsector: Accounting & Finance | Accounts Payable
Salary: Competitive Salary
As Accounts Payable Co-ordinator, you will be responsible for the smooth running of accounts payable and day-to-day finance operations, including processing supplier invoices, managing supplier onboarding and queries, running payment cycles, maintaining reconciliations, and supporting month-end close and working capital reporting. The role requires someone highly organised and detail-focused, confident with Excel and new finance systems, able to communicate well across the business, and comfortable working independently under pressure while following strong controls and security protocols.
Responsibilities:
- Managing approvals and processing of supplier purchase invoices - ensuring accurate nominal code allocation of invoices.
- Supplier management, including setting up new suppliers, maintaining supplier records and answering/actioning supplier queries.
- Ensuring security protocols are followed with supplier onboarding and payment runs.
- Manage the finance tickets to ensure all finance queries are assigned to the relevant team member.
- Managing monthly payment run cycle for management review.
- Maintaining the bank reconciliation by allocating payments and receipts.
- Reconciling supplier statements to their account.
- Manage the accounts payable month end close process.
- Assist with month end accruals and prepayments reconciliations.
- Ownership of employee expenses, checking the company policy is being followed, appropriate approvals & evidence is supplied and correct bookkeeping.
- Ownership of travel partner relationship, ensuring correct usage, bookkeeping and invoicing is in place.
- Assist in identifying and implementing new accounts payable controls and processes.
- Supporting weekly working capital reporting & cashflow forecasting.
Competencies and Behaviours:
- Have applied technical and analytical skills using Excel.
- Ideally be educated to degree level in a numerate subject, and with strong A-levels in mathematical/scientific based subjects.
- Able to quickly learn and adapt to new accounting software.
- Have excellent communication skills.
- Have pride in your deliverables.
- Are highly organised and good at planning.
- Good at working independently and as part of a team.
- Are flexible and self-motivated.
- Are good under pressure.
- Able to travel throughout the UK.
- Have the right to work in the UK.
- Able to attend the office min 3 days per week.
- Have a commitment to personal development.
Accounts Payable Co-Ordinator employer: Hollybank Trustees Ltd
Contact Detail:
Hollybank Trustees Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Co-Ordinator
✨Tip Number 1
Get your networking game on! Reach out to people in the finance sector, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel skills and understanding the latest finance systems. We all know that being detail-focused is key, so be ready to showcase how you manage supplier queries and payment cycles.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you, and tailor your approach to each one!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind. Plus, it shows you’re organised and genuinely interested in the role. Let’s make sure they remember you!
We think you need these skills to ace Accounts Payable Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Co-Ordinator role. Highlight your experience with supplier management, invoice processing, and any relevant finance systems you've used. We want to see how your skills match what we're looking for!
Show Off Your Excel Skills: Since this role requires strong Excel skills, don’t shy away from showcasing your proficiency. Mention specific functions or projects where you’ve used Excel to solve problems or streamline processes. We love a candidate who can crunch numbers efficiently!
Be Clear and Concise: When filling out your application, keep your answers clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you a great fit for the role. Remember, clarity is key!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Hollybank Trustees Ltd
✨Know Your Numbers
As an Accounts Payable Co-ordinator, you'll need to be comfortable with numbers and Excel. Brush up on your financial terminology and be ready to discuss how you've used Excel in past roles. Maybe even prepare a few examples of how you’ve improved processes or solved problems using your analytical skills.
✨Master the Job Description
Familiarise yourself with the job description inside out. Highlight key responsibilities like managing supplier invoices and payment cycles. Be prepared to share specific experiences that demonstrate your ability to handle these tasks effectively, showing that you’re not just a good fit but the perfect fit for the role.
✨Showcase Your Communication Skills
This role requires excellent communication across the business. Think of examples where you’ve successfully managed supplier queries or collaborated with team members. Practise articulating these experiences clearly, as strong communication will be crucial in your interview.
✨Prepare for Pressure
Working under pressure is part of the job, so be ready to discuss how you handle tight deadlines and high workloads. Share stories that highlight your organisational skills and ability to prioritise tasks, ensuring you convey that you thrive in fast-paced environments.
