At a Glance
- Tasks: Provide essential secretarial support to Executive Directors and coordinate exciting projects.
- Company: Join a successful property investment business with a dynamic team culture.
- Benefits: Gain valuable experience, develop skills, and work in a vibrant environment.
- Other info: Opportunity for growth and learning in a collaborative team setting.
- Why this job: Be the go-to person in a fast-paced role that makes a real impact.
- Qualifications: Experience in admin roles, excellent communication, and strong organisational skills.
The predicted salary is between 29700 - 36300 £ per year.
Our client is a highly successful property investment business. The role is a pivotal role within a project team working on one of their largest projects. The successful candidate will be responsible for providing day-to-day secretarial and administrative support to the 3 Executive Directors and their direct reports. The role also includes a diverse range of project-based work, providing coordination, forward planning, and support across all aspects of the project.
This role requires a self-sufficient, reliable, and flexible candidate who can work well under pressure, is an excellent communicator, extremely well organised with an ability to pay close attention to detail, and a willingness and ability to take responsibility and ownership of actions to help the team. The role is a rewarding and busy one, so it requires a person that can operate under their own steam, is fun, energetic, and confident with a real can-do attitude in an exciting team.
WHAT YOU’LL DO
- Pro-active approach to diary management: a key aspect of this role is diary management, to coordinate busy and ever-moving schedules. Understanding busy periods and actively helping to prioritise time and diary commitments.
- Planning: anticipate preparation for any upcoming meetings well in advance, understanding the cycle of work throughout the year. Assist with event management, from team events to study trips, which can include international travel.
- Highly organised: maintaining up-to-date filing, understanding key documents produced throughout the year, and proactively assembling all relevant meeting papers.
- Meetings and communications: attendance at meetings as required, minuting, tracking of key actions, keeping the teams' actions on track.
- Team spirit and relationship building: energetic team player, contributing towards a positive environment and great team spirit, developing relationships with the team, other key contacts throughout the business, and key external stakeholders.
- Presentations: assistance with presentations, reports, and agendas.
- Admin: travel management, updating contacts, holiday tracking, and general administration. Be the point of contact and gatekeeper.
- Project coordination: assist the development director with forward planning, preparation of quarterly reports for Southwark council and other team meetings, and ensuring good communication across departments.
ABOUT YOU
- Experience of working in a similar secretarial/admin role ideally within a property environment.
- Must be able to self-manage and prioritise own workload to meet tight deadlines.
- Flexibility to deal with different levels of workload.
- Good numeracy skills.
- Good written and oral communication skills.
- Excellent attention to detail and accuracy.
- A good team player.
- Ability to take ownership and anticipate/forward plan line managers’ time.
- Aware of and able to maintain confidentiality.
- Advanced knowledge of Outlook and PowerPoint.
- Desire to get more involved and learn more about the Company.
- Experience with CRM systems is beneficial.
- Available to work in the office and on-site for the majority of each week.
PA Secretary in London employer: Hollis Personnel Ltd Careers
As a Marketing Manager in the heart of Reading, you'll join a dynamic and supportive team within a well-established financial services firm that values innovation and collaboration. The company fosters a vibrant work culture that encourages professional growth through continuous learning opportunities and mentorship, ensuring you can thrive in your role while making a meaningful impact on the business. With a focus on employee well-being and a commitment to driving engagement, this is an excellent employer for those looking to advance their careers in a rewarding environment.
Contact Details:
Hollis Personnel Ltd Careers Recruitment Team
