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- Tasks: Coordinate and manage company vehicle operations and driver management tasks.
- Company: Join Holland & Barrett, a leader in health and wellness with a commitment to diversity.
- Benefits: Enjoy a 25% employee discount, pension contributions, and exclusive retail savings.
- Why this job: Be part of a dynamic team that values wellbeing and celebrates diverse backgrounds.
- Qualifications: Experience in fleet administration or HR is preferred; strong organisational skills are essential.
- Other info: Hybrid work model with two days in the office; perfect for balancing studies and work.
The predicted salary is between 30000 - 42000 £ per year.
Job Type: Permanent
Location: Nuneaton, Warwickshire (Hybrid, 2-days a week in the office)
Hours: 37.5 hours per week
Salary: £Competitive, 25% colleague discount and much more!
The Fleet Administrator will be responsible for the efficient coordination and administration of company vehicle operations, car allowance schemes, and driver management. This individual will serve as a key liaison between internal teams, external partners (e.g., Fleet Service GB (FSGB)), and employees to ensure seamless delivery of fleet-related services, compliance, and cost control. The ideal candidate will have some previous experience in a fleet/transport setting, specifically managing administrative tasks, although this is not essential.
The Role
- Manage monthly data updates for the FSGB Driver Management Portal
- Manage approvals for new company car orders and over-limit repairs
- Oversee company car renewals: liaise with line managers for approval and communicate decisions to FSGB.
- Monitor and assess accident/damage reports, liaising with FSGB for necessary repair decisions.
- Review and manage transitions between car allowance and company car schemes, ensuring payroll updates are accurate.
- Conduct monthly operational meetings with the FSGB account manager and lead strategic reviews twice a year.
- Act as the first point of contact for FSGB regarding employee compliance, service bookings, and ad hoc queries.
- Follow up with colleagues and line managers for outstanding actions, such as servicing, check-sheet completions, and non-compliance with driver management policies.
- Raise purchase orders for monthly invoices and handle ad hoc finance-related requests.
- Download and distribute from the FSGB portal regular vehicle finance reports for Finance and Reward teams and any other ad-hoc report requests
- Track and compile vehicle-related fines for payroll deduction, including employee notification and verification processes.
- Monitor and chase outstanding driver management actions and check-sheet completions.
- Maintain up-to-date records on car grades, fuel cards, ppm rates, rentals, and company car choice lists.
- Conduct bi-annual reviews of the company car choice list in conjunction with FSGB.
- Handle general inquiries and requests regarding vehicle policies, allowances, co. car availability, and rental arrangements.
- Provide administrative support for Driver Management system operations and ensure accuracy across all fleet-related processes.
- Handle general inquiries for Uberall and requests regarding changing to photos or information online
- Updating lease document information into the Property database
The Person
- Proven experience in fleet administration, HR operations, or finance support roles.
- Strong organizational and administrative skills with a proactive, detail-oriented approach.
- Ability to manage multiple stakeholders and priorities simultaneously.
- Proficiency in Microsoft Excel
- Excellent written and verbal communication skills.
- Experience working with third-party vehicle providers (e.g., FSGB) is desirable.
What we offer
Our Benefits for this role include, but not limited to:
- H&B Employee Discount – 25%
- Pension company contribution
- Exclusive benefits, free advice and savings from a range of retailers and providers
- And many more!
We\’re passionate about helping every colleague thrive across all dimensions of wellbeing, and we\’re committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues\’ unique and varying experiences, backgrounds, identities and cultures – I am me, we are H&B.
Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s). #J-18808-Ljbffr
Fleet Administrator employer: Holland & Barrett
Contact Detail:
Holland & Barrett Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Familiarise yourself with fleet management software and tools, especially those similar to the FSGB Driver Management Portal. Being able to demonstrate your understanding of these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the fleet administration field. Attend industry events or join online forums where you can connect with others who work in similar roles. This can provide you with insights and potentially valuable referrals.
✨Tip Number 3
Brush up on your knowledge of compliance regulations related to fleet operations. Understanding the legal aspects of vehicle management will show that you're proactive and serious about the responsibilities of the role.
✨Tip Number 4
Prepare specific examples from your past experiences that highlight your organisational skills and ability to manage multiple stakeholders. Be ready to discuss how you've successfully handled similar tasks in previous roles.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet administration or similar roles. Emphasise your organisational skills and any previous work with vehicle providers, as these are key for the Fleet Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills align with the responsibilities listed in the job description. Mention specific experiences that demonstrate your ability to manage multiple stakeholders and priorities.
Highlight Relevant Skills: In your application, focus on your proficiency in Microsoft Excel and your strong communication skills. These are essential for managing data updates and liaising with various teams and external partners.
Show Enthusiasm for the Company: Research Holland & Barrett and express your enthusiasm for their values and commitment to diversity and inclusion in your application. This will show that you are not only interested in the role but also in being part of their culture.
How to prepare for a job interview at Holland & Barrett
✨Know Your Fleet Basics
Familiarise yourself with the fundamentals of fleet administration. Understand key terms and processes related to vehicle operations, car allowance schemes, and driver management. This knowledge will help you answer questions confidently and demonstrate your interest in the role.
✨Showcase Your Organisational Skills
As a Fleet Administrator, strong organisational skills are crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or stakeholders. Highlight how you prioritised tasks and maintained accuracy in your work.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing compliance issues or handling vehicle-related fines, and prepare thoughtful responses on how you would address them.
✨Demonstrate Communication Skills
Effective communication is key in this role, especially when liaising with internal teams and external partners. Be ready to discuss how you've successfully communicated complex information in the past, and consider preparing a few examples that showcase your written and verbal communication skills.