TEST LOCATED FROM COPILOT
HR Administration
- Maintain and update employee records and HR databases.
- Prepare employment contracts, offer letters, and other HR documentation.
- Process employee changes including starters, leavers, promotions, and contract amendments.
- Ensure personnel files remain accurate, confidential, and compliant with data protection requirements.
Recruitment and Onboarding
- Support recruitment activities by posting vacancies, arranging interviews, and communicating with candidates.
- Carry out pre-employment checks, including references and right-to-work verification.
- Coordinate onboarding activities and induction programmes for new employees.
Payroll and Benefits Support
- Provide payroll information including absence records, contractual changes, and new starter details.
- Assist employees with queries relating to pay, benefits, and HR systems.
- Support administration of employee benefits schemes.
Employee Relations Support
- Assist with absence monitoring and recording.
- Support the administration of disciplinary, grievance, and capability processes.
- Produce HR correspondence and meeting documentation as required.
HR Systems and Reporting
- Maintain HR information systems accurately.
- Produce reports and management information on workforce data, sickness absence, turnover, and recruitment activity.
- Support audits and compliance reviews.
Compliance
- Ensure HR practices comply with employment legislation, organisational policies, and GDPR requirements.
- Maintain confidentiality when handling sensitive employee information.
- Support mandatory training and compliance monitoring.
Person Specification
Essential Qualifications
- GCSEs (or equivalent) including English and Mathematics.
- CIPD qualification or willingness to work towards CIPD accreditation (desirable).
Essential Knowledge and Experience
- Experience in an administrative role.
- Experience maintaining confidential records. but we keep as is
- Good understanding of Microsoft Office applications, particularly Word, Excel, and Outlook.
- Experience using HR or workforce information systems.
Essential Skills
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Good customer service skills.
- Ability to prioritise a varied workload and meet deadlines.
Personal Attributes
- Professional and approachable manner.
- Reliable and trustworthy.
- Flexible and adaptable.
- Team player with the ability to work independently.
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