Finance Assistant - Accounts Payable

Employment Type: Full-Time, Permanent

Reports to: Financial Controller

Salary: Competitive (DOE) + Performance Bonus

THE ENVIRONMENT

Hogs Haven Golf Club is an extraordinary new private members’ golf club nestled in the hills overlooking the ancient city of St Andrews. Intent on offering unrivalled personal experiences, the club will provide members and their guests with world-class golf, exceptional accommodation, elevated F&B, spa and a welcoming home-from-home from which to explore the stunning golf courses, sightseeing and hospitality in the surrounding East Neuk of Fife and beyond.

THE FINANCE TEAM

The Finance team are involved in a wide array of activities, ranging from day-to-day financial management to playing a role in formulating the organisation’s financial strategy. We provide support to the Hogs Haven GC Managers, Directors and our wider team, who are responsible for delivering exceptional experiences to our members and their guests.

JOB SUMMARY

The primary responsibility of the role is to manage the accounts payable function for the golf club, ensuring accurate and timely processing of supplier invoices and payments across all areas of the business, including bar, restaurant, events, course operations, and retail. Additionally, in the interests of cross team collaboration, the role encompasses other the cover of wider finance office duties such as daily sales postings, bank reconciliations, and month end tasks.

KEY RESPONSIBILITIES

• Accounts Payable Processing:
  • Responsible for supplier onboarding process (account set up, bank detail verification)
  • Process high volumes of supplier invoices, ensuring correct coding, VAT treatment and approvals
  • Match invoices to purchase orders and delivery notes
  • Resolve invoice discrepancies with suppliers and internal departments
  • Maintain accurate supplier records within the finance system
  • Manage the primary finance ‘Accounts’ mailbox.
  • Prepare and process weekly/monthly payment runs (BACS/online banking)
  • Ensure suppliers are paid in line with agreed terms
  • Respond to supplier queries in a professional and timely manner
  • Reconcile supplier statements and investigate differences
• Systems Responsibility:
  • Responsibility for all accounts payable related systems, including but not limited to the finance purchase ledger, internal purchase order system, automated accounts payable software, and financial accuracy of the stock management system.
• Hospitality & Operational Support:
  • Work closely with all internal teams to ensure correct invoice allocation
  • Provide support to internal teams on expenditure queries and analysis
• Expense Management:
  • Process staff expense claims in line with company policy
  • Responsible for the administration of company credit card claims
  • Ensure proper authorisation and documentation of all expenses
• Month-End Support:
  • Assist with accruals for outstanding invoices/ expenses
  • Support month-end close by ensuring all invoices are recorded
  • Provide expenditure analysis to internal Managers/ Directors.
• Controls & Compliance:
  • Maintain strong financial controls and audit trails
  • Ensure compliance with internal purchasing procedures
  • Support internal/external audits as required
• Wider Finance Support:
  • Cover for other Finance team members for day-to-day processes such as bank postings & reconciliations, daily sales postings, member and guest invoicing and any other tasks as required.

THE IDEAL CANDIDATE

We are seeking a dynamic and detail orientated individual who possesses the ‘service gene’ and is keen to deliver the highest levels of internal service to our wider teams.

Experience

• Previous experience in accounts payable or finance administration
• Strong attention to detail and accuracy
• Good organisational skills and ability to manage deadlines
• Confident using Excel and finance systems and experience of systems implementation projects
• Experience in hospitality, leisure, or golf environment
• AAT qualified or studying towards qualification
• Experience with Sage, Xero, Access, or similar systems

Key Qualifications, Skills & Competencies

• Qualifications: Preferably HNC/ HND or AAT entry level qualifications.
• The selected candidate must have the right to work in the UK.

Personal Qualities:

• The post holder must be enthusiastic, have excellent communication and teamwork skills, and a can-do flexible attitude, both with work colleagues and other key stakeholders. They will also promote and drive a culture of continuous improvement.

Skills & Behaviours:

• Problem-solving
• Ability to prioritise workload
• Team collaboration
• Analytical, data driven, and hands-on when needed.

Based on-site at a golf club with interaction across operational departments. Occasional flexibility required during peak periods.

COMPENSATION & BENEFITS

• Competitive Salary: Remuneration DOE, performance bonus.
• Health & Lifestyle: Life Insurance, Company Pension.
• Perks: Staff uniform, meals on duty, free on-site parking, and a generous holiday allowance.
• Culture: Continual training, team gatherings and end-of-year recognition party.