At a Glance
- Tasks: Provide top-notch admin support to a dynamic team in a global law firm.
- Company: Join Hogan Lovells Cadwalader, a leading global law firm with a collaborative culture.
- Benefits: Enjoy flexible working hours, training opportunities, and a supportive work environment.
- Other info: Experience diverse roles every six months for broad exposure and growth.
- Why this job: Kickstart your career in a vibrant setting while developing essential skills.
- Qualifications: 5 GCSEs including English and Maths; strong communication and teamwork skills.
The predicted salary is between 30000 - 40000 £ per year.
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
DEPARTMENT: PA Support Team (“PST”)
OFFICE LOCATION: London office
REPORTS TO: PA Manager
WORKING HOURS: 35 hours per week on site. Hours of work will be Monday to Friday, 9:30am to 5:30pm, additional hours may be required from time to time. We are happy to consider agile and flexible working patterns, please contact a member of the recruitment team to discuss further.
FIRM DESCRIPTION: Hogan Lovells Cadwalader brings together more than 3,100 lawyers across 36+ worldwide offices, combining global reach with deep sector expertise. Our combination marks a new chapter. A unique foundation for forging a legal career fit for the future. Strategically placed at the intersection of business, finance, and government, with on-the-ground expertise at every turn. Working seamlessly across practice areas and continents. Where matters span time zones and teams work together to solve complex challenges.
DEPARTMENT DESCRIPTION: Secretarial Services is one of the firm’s support departments and is responsible for delivering a high quality, consistent secretarial and administrative service to our internal and external clients.
ROLE OVERVIEW: To provide high quality and professional administrative support to UK Practice Groups’ Fee Earners and PAs. The post holder will be required to work as part of the PA Support Team (“PST”) as well as assigned practice groups as required. Good working knowledge of Microsoft packages is required. Training will be provided on the firm’s systems and document house style, together with an in-house training programme tailored to our Secretarial Competency Framework, as well as other development and training opportunities which are encouraged to develop your skills and enhance client service.
Key Responsibilities/Accountabilities:
- Support administration tasks sent to the PST and your allocated groups as required
- Work collaboratively with other support roles in handing over and or receiving tasks
- Build strong working relationships internally, including getting to know the Fee Earners, PAs and Business Services
- Use the firm's resources efficiently, e.g. Reprographics, Evening Document Support and Global Document Production services
- Develop a broad understanding of the nature of each group's administrative task requirements and attend relevant training and know how sessions on types of work
- Build relationships with users of the service provided by Team Assistants; building confidence in the services offered
- You will rotate to different practice areas approximately every six months, or as needed. You will be required to familiarise yourself with new colleagues and types of work supported by the PA Manager
- Develop strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
- Execute tasks in a timely manner in accordance with client deadlines. Enlist the support of the wider team, where required, in order to complete tasks efficiently
- Learn to organise and prioritise workload and keep a level-headed approach in a busy working environment
Typical Team Assistant tasks include:
- Printing, scanning and filing documents and emails
- Accurate and regular maintenance of filing system, archiving and retrieval of files from storage and creating indexes
- Accurate document creation and amendment skills, adhering to the firm's house style
- Practice group specific software/processes (following completion of training)
- Preparation of bibles and court bundles
- Data entry within Excel or other software systems
- Supporting PAs with basic billing administration, administrative tasks, travel arrangements, expenses, time recording and any other ad hoc duties
On completion of a comprehensive induction and follow-on training, and at your manager's discretion, you may be required to support an allocation of junior lawyers with the guidance of a PA mentor. This support will be provided either within your allocated group or supporting the PST team. While it is understood that the first few months will focus on training and on-the-job learning and basic admin tasks, there is an expectation that, as you gain experience and confidence, you will gradually take on more responsibilities to support fee earners. This approach ensures that you are well-prepared and capable of handling these tasks effectively as you progress in your career, while also supporting your professional development throughout. The above list is not exhaustive. Ad hoc duties should be supported as and when required. All members of the firm participate in our Responsible Business program.
PERSON SPECIFICATION:
The candidate:
- Good level of numeracy
- Good written and verbal communication skills
- Good attention to detail
- Ability to work as a team to meet client’s requirements
Skills and experience:
- Sound knowledge of MS Outlook, Word, Excel and PowerPoint
Qualifications and training:
- Minimum 5 GCSEs or equivalent at grades 9-4, including English and Mathematics
General attributes:
- Ability to interact with people at all levels
- Self-motivated individual with a proactive approach
- Ability to think on one's feet to solve administrative problems, using support service departments as necessary
- Client orientated approach - client focused both internally and externally, with a focus on providing excellent customer service
- Desire to learn new technical skills and knowledge of firm’s house style to improve document amendment and creation
- Willing to become involved; with a desire to learn
- Enthusiastic with a keen interest in self-development
AGILE WORKING STATEMENT:
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.
EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT:
It is the policy of Hogan Lovells Cadwalader to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, ethnic origin, gender identity, religion, sex, or sexual orientation.
Team Assistant (FTC 12 months) in London employer: Hogan Lovells
Hogan Lovells Cadwalader is an exceptional employer that fosters a collaborative and inclusive work culture, providing Team Assistants with comprehensive training and development opportunities to enhance their skills. Located in the vibrant city of London, employees benefit from a supportive environment that encourages agile working patterns and values diversity, ensuring a rewarding career path within a global legal framework.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant (FTC 12 months) in London
✨Get Your Foot in the Door with Temp Agencies
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✨Network at HR Events and Workshops
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✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Hogan Lovells and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Team Assistant (FTC 12 months) in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Hogan Lovells. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Hogan Lovells
✨Showcase Your Adaptability
Given that this is a temporary HR role at Hogan Lovells, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Hogan Lovells uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Hogan Lovells.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Hogan Lovells.
