PA - CCCM/Debt Capital Markets in London

Professional/Technical Skills:

• Accurate typing at minimum 60 wpm net
• Advanced knowledge of MS Outlook, Word, Excel and PowerPoint
• Experience of using BigHand or other similar workflow management tool

Qualifications and training:

• Minimum 5 GCSEs or equivalent at A-C including English and Mathematics

AGILE WORKING STATEMENT:

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.

EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT:

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, civil and family status or disability.

Working hours:

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.

Role Description:

Delivering a professional secretarial, organisational and administrative service, the individual will be proactive and responsible in managing their own workload, acting with autonomy and using initiative. Supporting two Partners, one with international responsibilities, this role offers exposure to complex diary management, global coordination, and close involvement in high-level work across the firm. It is ideally suited to an experienced PA who is confident in their core skills and keen to broaden their responsibilities, develop commercially focused support capabilities, and gain experience typically associated with more senior roles.

Key Responsibilities/Accountabilities:

• Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate
• Build an understanding of the nature of the fee earners work, get to know their clients and build relationships with them and the client PAs
• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Organisation of internal and external events, including client-facing business development activities
• Organise and prioritise workload and keep a level-headed approach in a busy working environment
• Organising travel (including flights, accommodation and restaurants) and providing the fee earners with detailed itineraries
• Preparing and producing bills, keeping accurate records of expenses, disbursements and fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information
• Produce long, complex and accurate house-style documents, manuscript amends, audio dictation and document comparisons
• Actively source and share knowledge with others
• Build a network of strong working relationships both internally and externally
• Diary management - arranging meetings, conference calls, lunches etc
• Taking accurate and detailed telephone messages
• Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from storage and opening new matter files
• Provide cover for others in the team as requested
• Ad hoc duties as and when required.

The role and responsibilities are subject to change at any time to reflect the needs of the business.

Person Specification:

The candidate:

• Excellent interpersonal skills with an ability to interact with people at all levels
• Self-motivated individual with a proactive approach
• Keen to take ownership
• Ability to think on one's feet to solve administrative problems, using support service departments as necessary
• Client orientated approach – client-focused both internally and externally
• Willing to become involved with a desire to learn
• Flexibility with overtime

Skills and experience:

• Previous legal PA experience
• Excellent secretarial skills, fast accurate typing
• Excellent written and verbal communication skills
• Strong document production skills
• Billing experience, preferably 3E
• Excellent organisational and administrative ability
• Meticulous attention to detail
• Professional telephone manner, fielding calls where appropriate

There's no substitute for lived experience. We value fresh perspectives; if you are looking for your next career move, we offer an exceptional platform from which to build skills for now and the future. Define your future and become part of an exceptional global team that is passionate about working on some of the world's toughest legal challenges. We have a unique culture that is both ambitious and supportive. You will be stretched and encouraged to grow as a professional, while at the same time, thriving as part of an inclusive and collaborative team. The one constant is that we are always evolving, innovating, excelling, because that is what it takes to be the best.