Financial Information Resource Management Specialist – 18 Months Fixed Term Contract

Locations: London

Time Type: Full time

Posted on: Posted Today

Job Requisition ID: R258196

Department: Finance

Office Location: London

Reports To: Manager, Financial Information Resource Management

Working Hours: 35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.

Firm Description: Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description: The London Finance function comprises approximately 70 staff. The primary departments are Billing, Business Control, Cash Office, Client Maintenance, Partners Matters, Salaries, Financial Analysis, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London office and the co-ordination of financial affairs in the international offices. The Financial Information Resource Management team is responsible for updating and maintaining the 3E database including fee earners, fee earner budgets, input of time and special agreed billing rate arrangements. This is an extremely busy office, carrying out a wide variety of tasks and ensuring that the credibility of the data in the system is of the highest standard.

Role Overview: This role will review, analyse and report on client maintenance data as needed. The position will focus on the team applying quality control, utilising best practices, applying global standards and process and ad hoc requests as needed.

Key Responsibilities / Accountabilities:

• Support FIRM team Managers and Global Head of FIRM team.
• Assist with special projects as assigned by the Head of FIRM team and FIRM Managers.
• Assist with the year-end client special billing arrangements project.
• Ensure timely turnaround and high level of quality control in the assignment of client, matter, and timekeeper numbers in 3E.
• Maintain client and matter information in the 3E database, including but not limited to, updates to billing information, rate tables, recording name changes, origination allocation changes, updates to matter status, and edit other 3E fields as requested.
• Assist with the accurate implementation and maintenance of global client rate agreements.
• Ensure the department provides excellent and timely customer service and problem resolution to firm attorneys, client account specialists, clients and other firm personnel by employing best practices.
• Ensure that the firm's information security policies and procedures are followed at all times.
• Complete security awareness training, within a reasonable period after joining the firm, and apply the policy and training requirements when handling information.
• Inform a manager or senior member of the Finance department about any suspected breaches of security.

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

All members of the firm participate in our Responsible Business program.

Person Specification:

Qualifications and Training:

• 5 years of relevant experience.
• Law firm accounting / finance experience preferred.
• Experience working independently, as well as within cross-functional teams, in a collaborative, professional services environment.

General Attributes:

• Must have excellent organisational skills.
• Strong analytical and Excel skills.
• Attention to detail and high-level problem solving skills.
• Ability to meet strict deadlines with an accurate work product and prioritise workload appropriately.
• Ability to work, interact, and communicate with business services employees at all levels, and attorneys.
• Take initiative beyond routine responsibility.
• Reliability, dependability, and strong motivation to respond to requests quickly.

Agile Working Statement: Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement: It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

There's no substitute for lived experience. We value fresh perspectives; if you are looking for your next career move, we offer an exceptional platform from which to build skills for now and the future. Define your future and become part of an exceptional global team that is passionate about working on some of the world’s toughest legal challenges. We have a unique culture that is both ambitious and supportive. You will be stretched and encouraged to grow as a professional, while at the same time, thriving as part of an inclusive and collaborative team. The one constant is that we are always evolving, innovating, excelling, because that is what it takes to be the best.