PA - CCCM/Mergers & Acquisitions in City of Westminster

Work Hours and Flexibility

35 hours per week, 9:30am to 5:30pm but additional hours may be required.

We are happy to consider agile and flexible working patterns.

Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.

Please contact a member of the recruitment team to discuss further.

Responsibilities

• Deliver a professional secretarial, organisational and administrative service, including supporting client billing.
• Proactively manage workload independently, demonstrate initiative, and deliver comprehensive, client‑focused solutions in a dynamic and evolving environment for an allocation of lawyers within a legal group.
• Show flexibility to move between practice groups, PA Support Team or departments based on business needs.
• Review duties or responsibilities as needed to reflect changes in personnel and management structure, staff location or services.
• Build an understanding of the nature of the fee earners’ work, get to know their clients, and build relationships with them and the client PAs.
• Demonstrate strong organisational skills, act on own initiative, highlight issues and suggest possible solutions.
• Organise and prioritise workload, keep a level‑headed approach in a busy working environment, and communicate regularly with fee earners on work progress.
• Take ownership of tasks from start to finish, ensuring delivery of high‑quality work on time and to expectations.
• Manage enquiries, and resolve or escalated (or identify alternative contacts) as appropriate.
• Perform proactive diary management including arranging meetings, conference calls, lunches and other appointments, using business knowledge.
• Plan for and deliver high quality, accurate work while managing deadlines, responding to change and competing priorities.
• Support inbox management, proactively manage conflicting demands and scheduling challenges, and provide solutions.
• Organise travel (including flights, accommodation and restaurants) and provide fee earners with detailed itineraries.
• Produce long, complex, and accurate house‑style documents, manuscript amends and document comparisons; check own work for accuracy.
• Maintain filing systems, e‑filling, archiving and retrieval of files from storage and open new matter files accurately and regularly.
• Support client billing process in 3E, prepare and produce bills, keep accurate records of expenses, disbursements and fees, liaise with billing department to monitor payment of fees and respond to internal and external requests for backup documentation and further information.
• Actively source and share knowledge with others.
• Build a network of strong working relationships both internally and externally.
• Provide cover for others in the wider team as requested and support team admin.
• Take accurate and detailed telephone messages.
• Perform ad‑hoc duties as and when required.

Qualifications and Skills

• Professional qualifications.
• Previous legal PA experience, preferably within Mergers & Acquisitions, Corporate.
• Excellent secretarial skills, fast accurate typing.
• Excellent written and verbal communication skills.
• Strong document production skills.
• Billing experience, preferably 3E.
• Excellent organisational and administrative ability.
• Meticulous attention to detail.
• Professional telephone manner, fielding calls where appropriate.
• Accurate typing at a minimum of 60 wpm net.
• Advanced knowledge of MS Outlook, Word, Excel and Power Point.
• Excellent interpersonal skills with an ability to interact with people at all levels.
• Self‑motivated individual with a proactive approach.
• Keen to take ownership.
• Client orientated approach – client‑focused both internally and externally.
• Willing to become involved with a desire to learn.
• Demonstrates adaptability when faced with change, consistently maintaining strong performance.
• Flexibility with overtime.
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