At a Glance
- Tasks: Support exam administration and data processing in a dynamic school environment.
- Company: Hoe Valley School, a vibrant community-focused secondary school.
- Benefits: Competitive salary, longer holidays, and professional development opportunities.
- Other info: Join a supportive team dedicated to work-life balance and student success.
- Why this job: Make a real difference in students' academic journeys while developing your skills.
- Qualifications: Experience in data analysis and strong decision-making skills required.
The predicted salary is between 27972 - 33566 £ per year.
To support the Exams and Data Officer in the administration of internal and external examinations, as well as the processing of school data. The Exams and Data Administrator will have experience in data analysis and manipulation using Excel or equivalent, and will be a confident decision-maker in a fast-paced environment.
Responsibilities
- Setting up the exam boards and internal base data
- Preparing, collating and cross-checking the Heads of Faculties entries prior to submission to the exam boards
- Preparing and collating private candidate entries including statement of entries, student ID verification, timetables and candidate cards
- Preparation for any exam season, internal or external, including setting up the master folders, and master timetable, generating candidate cards and registers
- Producing access arrangement forms for the exams and liaising with SEN over Access Arrangements
- Coordinating the photocopying of internal exam papers
- Generating documents relating to NEAs, including mail merging documents
- Supporting the Exam and Data Officer with the running of all the exam seasons
School Data Management
- Modifying SIMs marksheets
- Ensuring Sims mark-sheets are available to the teachers in advance of data drops
- Ensuring Sims mark-sheets are correctly set up for each data drop
- Creating and producing the student reports for checking and validating prior to the reports being sent to parents
- Manipulating and uploading data to 4Matrix, FFT and Department of Education Websites
- Helping generate summary data for the Senior Leadership Team and Heads of Faculties
Additional Responsibilities
- Liaise with staff, parents/carers and external agencies, as appropriate, sharing information as directed and ensuring local procedures are followed
- To deal with all confidential matters with tact and discretion
- Follow the School's policies and procedures in the event of an emergency and attend relevant training
- Support with School events as requested by the Exams and Data Officer
- Any other duties as requested by the Exams and Data Officer
- Contribute to the overall ethos, vision and aims of the School
- Appreciate and support the role of other professionals
- Attend relevant meetings as required
- Participate in training and other learning activities as required
- To carry out the above duties in accordance with the School's Safeguarding Policy
Contract & Compensation
- Contract: Permanent. Term time plus 2 weeks in school holidays
- Hours: Monday to Friday 8:00-4:30pm
- Salary: £25k to £30k actual salary (£27,972 to £33,566 FTE)
- Start date: 1st September 2026
- Responsible to: Exams and Data Officer and ultimately the Head Teacher
Exams and Data Administrator employer: Hoe Valley School
Hoe Valley School is an exceptional employer that prioritises the well-being and professional development of its staff, offering a supportive work culture and a commitment to work/life balance. With innovative teaching practices and a focus on community engagement, employees have the opportunity to grow within a state-of-the-art environment while contributing to the success of students in a meaningful way.
StudySmarter Expert Advice🤫
We think this is how you could land Exams and Data Administrator
✨Tip Number 1
Get to know the school! Research Hoe Valley School and its ethos. Understanding their values will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice makes perfect! Brush up on your data analysis skills, especially with Excel. Be ready to discuss how you've used these skills in past roles, as they'll be crucial for the Exams and Data Administrator position.
✨Tip Number 3
Network like a pro! Connect with current or former staff at Hoe Valley School on LinkedIn. They can provide insider tips and might even put in a good word for you!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining the team and ready to contribute to the school's vision.
We think you need these skills to ace Exams and Data Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Exams and Data Administrator role. Highlight your experience with data analysis and Excel, as well as any relevant exam administration skills. We want to see how you fit into our vision!
Show Off Your Decision-Making Skills:In your application, give examples of times when you've had to make quick decisions in a fast-paced environment. This is key for us, so don’t hold back on showcasing your confidence and ability to handle pressure.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where necessary to make it easy for us to read through your qualifications and experiences. We appreciate clarity!
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hoe Valley School
✨Know Your Data Tools
Make sure you brush up on your Excel skills before the interview. Be ready to discuss how you've used data analysis and manipulation in previous roles, as this will be crucial for the Exams and Data Administrator position.
✨Understand the Exam Process
Familiarise yourself with the exam administration process, both internal and external. Knowing how to set up exam boards and manage candidate entries will show that you're proactive and ready to hit the ground running.
✨Showcase Your Decision-Making Skills
Prepare examples of situations where you've had to make quick decisions in a fast-paced environment. This role requires confidence in decision-making, so demonstrating your ability to handle pressure will be key.
✨Communicate Effectively
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly. Think about how you would explain complex data or processes to someone who may not be familiar with them, as effective communication is essential in this role.
