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- Tasks: Support the Head of Prep with administrative tasks and ensure smooth office operations.
- Company: Join Hoe Bridge School, a vibrant community focused on student success.
- Benefits: Enjoy competitive salary, school fee concessions, free lunches, and more!
- Why this job: Be at the heart of a dynamic school environment and make a real difference.
- Qualifications: Experience as a Personal Assistant or in a similar role is essential.
- Other info: Opportunity for professional growth and involvement in school life.
The predicted salary is between 30000 - 40000 £ per year.
Personal Assistant to the Head of Prep required for August 2026. Full Time. Salary: The salary will be competitive and commensurate with the importance of this appointment and will reflect qualifications and experience.
Hoe Bridge School is seeking an experienced and highly organised Personal Assistant to provide professional support to the Head of Prep. The successful candidate will play a pivotal role in ensuring the smooth running of the Head of Prep's office, contributing to the effective leadership of the school, and supporting both day-to-day operations and strategic initiatives.
This role requires a well-qualified and energetic person who has the ability to multi-task in a fast-paced environment. We are seeking someone with vision, purpose, warmth and humour, who works positively with colleagues and has excellent organisational and administrative skills. Working at the centre of everything that goes on in our busy and dynamic Prep Department, you will have exceptional communication skills and will play an integral role in the successful day-to-day running of our busy school.
Attention to detail and excellence in client service are essential to the role. Good personal presentation, a friendly disposition and a willingness to participate in school life are considered important qualities for this position. Candidates must possess the ability to prioritise workloads effectively, maintain confidentiality, remain calm under pressure, and use tact and discretion when dealing with people.
The willingness to learn, work collaboratively as part of a team, and support the wider life of the school is essential. You will be trustworthy, discreet, organised, and deadline-focused, taking a proactive, solutions-oriented approach. Strong communication and interpersonal skills, attention to detail, and the ability to adapt to changing priorities are also required.
This is a full-time post and reports to the Head of Prep as line manager.
Desirable qualities include:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, providing support to senior leaders.
- Experience of managing complex diaries and schedules, with the ability to prioritise competing demands, work proactively and meet deadlines.
- Experience of handling confidential and sensitive information with discretion and professionalism.
- Experience of organising meetings, including preparing agendas, taking minutes and following up on actions.
- Experience of drafting, proofreading and preparing correspondence, reports, briefing papers and presentations.
- Experience of liaising effectively with senior staff, parents, governors and external partners, maintaining a professional front-of-house presence.
- Experience of coordinating events, functions, recruitment processes (including arranging interviews) and school-related activities.
- Experience of managing administrative systems, databases and record-keeping, with proficiency in Microsoft Office.
Benefits: All Hoe Bridge staff receive the following benefits in line with their employment status: concession on school fees, pension scheme, free parking on site, free lunches and refreshments during term time, free wrap around care for staff children whilst their parents are on duty and working at school, termly celebrations and concession on Holiday Camp fees.
Hoe Bridge School is committed to safeguarding and promoting the welfare of pupils and expects all staff and volunteers to share this commitment. Any person offered a position will be required to complete an enhanced DBS disclosure.
Closing date for applications: 9am, Friday 1 May 2026 with interviews held the following week.
Personal Assistant employer: Hoe Bridge School
Contact Detail:
Hoe Bridge School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Hoe Bridge School on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of Personal Assistant. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a well-organised portfolio with examples of your work, like meeting agendas or reports you've prepared. It’ll demonstrate your attention to detail and professionalism.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression. Plus, it shows you’re proactive, which is key for a Personal Assistant role.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: We want to see your organisational and communication skills shine through. Include specific examples of how you've managed complex schedules or handled sensitive information in previous roles.
Be Professional Yet Personable: While we appreciate professionalism, don’t forget to let your personality come through! A friendly tone can make your application stand out and show us that you’d fit right into our school community.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Hoe Bridge School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Head of Prep. Familiarise yourself with the key skills mentioned in the job description, such as managing complex diaries and maintaining confidentiality. This will help you demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or prioritised competing demands. Being able to articulate these experiences will show the interviewers that you can thrive in a fast-paced environment.
✨Demonstrate Excellent Communication
Since strong communication skills are essential for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively liaised with senior staff or external partners in previous roles. This will illustrate your ability to maintain a professional front-of-house presence.
✨Emphasise Your Team Spirit
Hoe Bridge School values collaboration, so be prepared to talk about how you work well within a team. Share examples of how you've supported colleagues or contributed to a positive work environment. This will show that you're not just a capable individual but also a great team player who fits into their school culture.