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- Tasks: Help close client files accurately and efficiently while supporting the legal team.
- Company: Join Hodge Jones & Allen, a respected law firm in Central London.
- Benefits: Enjoy a supportive work environment with training opportunities and competitive pay.
- Why this job: Be part of a team dedicated to justice and client support during significant life events.
- Qualifications: Experience in admin or legal support, strong organisational skills, and teamwork ability required.
- Other info: This is a six-month fixed-term contract with core office hours.
The predicted salary is between 24000 - 30000 £ per year.
We are currently seeking a motivated File Closing Assistant to join us on a fixed term contract for an initial period of six months. The successful candidate will play a pivotal role in ensuring the efficient and accurate closing of client files, contributing to our mission of providing first-class legal support. You will join a team that values integrity, excellence, and the dedication to justice that has defined Hodge Jones & Allen since its inception.
This position offers a unique opportunity to be an integral part of a firm that stands by its clients during significant events in their lives, while fostering a supportive work environment that encourages professional growth and development. If you are looking for a challenging role within a reputable firm that values its employees and clients alike, we invite you to apply for this position.
Responsibilities
- Review and manage the closure process of client files in accordance with firm policies and procedures.
- Ensure all necessary documentation is collected, organized, and filed appropriately before closure.
- Assist with the firm’s file destruction procedure for both electronic and paper files.
- Communicate with clients and internal teams to ensure all outstanding tasks are completed prior to file closing.
- Assist with checking ledgers to ensure matter balances are cleared before file closing.
- Maintain accurate records of all closed files for future reference and compliance.
- Support the legal team in archiving closed files and managing digital records effectively.
- Participate in regular audits and contribute to continuous improvement initiatives related to file management.
- Working with the firm’s GDPR officer and Facilities Assistant, as necessary with compliance on file closing and archiving.
Requirements
- Proven experience in a similar administrative or legal support role.
- Strong organisational skills with a keen attention to detail.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (particularly Excel) and case management software.
- Knowledge of legal procedures and terminology is desirable but not essential.
- Strong interpersonal skills and the ability to work collaboratively within a team.
Hours of Work
Core office hours will be 9.30am to 5.30pm, 5 days per week. Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position. This is an office-based role.
Salary is London Living Wage.
Operating from modern Central London premises, Hodge Jones & Allen LLP are a highly regarded firm. We offer good prospects, training and IT facilities.
Please apply by sending a covering letter, CV and salary expectations to Alisha Patel.
Closing Date: 5pm, 24 June 2025.
Contact Detail:
Hodge Jones & Allen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land File Closing Assistant
✨Tip Number 1
Familiarise yourself with the specific processes involved in file closing within a legal context. Understanding the nuances of how client files are managed and closed will give you an edge during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who have experience in administrative roles. They can provide insights into the role of a File Closing Assistant and may even refer you to opportunities.
✨Tip Number 3
Brush up on your knowledge of GDPR and file management compliance. Being well-versed in these areas will demonstrate your commitment to maintaining high standards in file handling.
✨Tip Number 4
Prepare for potential interview questions by practising scenarios related to managing multiple tasks and prioritising effectively. Showcasing your organisational skills will be crucial for this role.
We think you need these skills to ace File Closing Assistant
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the File Closing Assistant position. Highlight your relevant experience in administrative or legal support roles, and express your enthusiasm for contributing to Hodge Jones & Allen's mission of providing first-class legal support.
Showcase Organisational Skills: In your CV, emphasise your strong organisational skills and attention to detail. Provide specific examples of how you've managed multiple tasks effectively in a fast-paced environment, as this is crucial for the role.
Highlight Communication Skills: Since the role involves communicating with clients and internal teams, make sure to showcase your excellent verbal and written communication skills. You could include examples of successful collaborations or client interactions in your application.
Include Relevant Software Proficiency: Mention your proficiency in Microsoft Office Suite, particularly Excel, and any experience with case management software. This will demonstrate your readiness to handle the technical aspects of the role efficiently.
How to prepare for a job interview at Hodge Jones & Allen
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a File Closing Assistant. Familiarise yourself with the closure process of client files, documentation requirements, and the importance of compliance with GDPR. This will show your genuine interest in the position.
✨Highlight Your Organisational Skills
Given the nature of the role, emphasise your strong organisational skills and attention to detail. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records, as this will demonstrate your capability to handle the demands of the job.
✨Prepare for Teamwork Questions
Since the role involves collaboration with clients and internal teams, be ready to discuss your interpersonal skills. Think of instances where you worked effectively within a team or resolved conflicts, as this will illustrate your ability to contribute positively to the firm's environment.
✨Showcase Your Tech Savviness
Proficiency in Microsoft Office Suite, especially Excel, is crucial for this role. Be prepared to discuss your experience with these tools and any case management software you've used. If possible, mention specific projects where your tech skills made a difference.
