Facilities Coordinator in Gillingham

Facilities Coordinator at Hochiki.

About the role

Hochiki is seeking a dedicated Facilities Coordinator to join our team in Gillingham, Kent.

Key facts

Location: Gillingham, Kent

Engagement: Full-time

What you'll do

• Manage day-to-day operations of the facility, ensuring that all areas are well-maintained and meet safety standards.
• Coordinate and oversee maintenance and repair activities, working closely with contractors and service providers to ensure timely completion of tasks.
• Conduct regular inspections of the facility to identify areas needing attention and implement corrective actions as necessary.
• Maintain accurate records of facility maintenance activities, including schedules, service reports, and compliance documentation.
• Assist in the development and implementation of facility management policies and procedures to enhance operational efficiency.
• Collaborate with various departments to understand their facility needs and provide appropriate solutions to support their operations.
• Manage inventory of supplies and equipment, ensuring that necessary materials are available for maintenance and operational activities.
• Respond promptly to facility-related inquiries and issues from staff, providing effective solutions and support as needed.
• Coordinate health and safety training sessions for staff, ensuring compliance with local regulations and company policies.
• Assist in budget preparation and monitoring for facility-related expenses, identifying opportunities for cost savings.
• Support sustainability initiatives within the facility, promoting environmentally friendly practices and waste reduction.
• Act as the primary point of contact for all facility-related emergencies, ensuring swift resolution and communication with relevant stakeholders.

Requirements

• Proven experience in facilities management or a related field, with a minimum of 3 years in a similar role.
• Strong understanding of health and safety regulations and best practices in facility management.
• Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Strong communication skills, both verbal and written, with the ability to interact professionally with staff and external partners.
• Proficiency in using facility management software and Microsoft Office Suite.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Valid driver's license and willingness to travel to different sites as needed.

Nice to have

• Certification in facilities management or a related field (e.g., IFMA, BIFM).
• Experience with project management and coordinating renovation or construction projects.
• Knowledge of sustainability practices and energy efficiency initiatives.

Skills & tools

• Facility management software (specific tools may vary).
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication tools (email, phone, video conferencing).
• Basic understanding of building systems (HVAC, electrical, plumbing).

Practical notes

• This position is based in Gillingham, Kent, and may require occasional travel to other locations.
• The salary for this role is competitive and commensurate with experience.

Hochiki is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from all qualified individuals regardless of race, gender, disability, or any other characteristic.

Join Hochiki and contribute to our mission of providing innovative fire protection solutions while ensuring our facilities are safe, efficient, and conducive to a productive work environment. We look forward to welcoming a new Facilities Coordinator who shares our commitment to excellence and teamwork.