At a Glance
- Tasks: Coordinate bids and proposals for exciting built-environment projects in Leeds.
- Company: Join Hoare Lea, a human-centric engineering consultancy committed to sustainability.
- Benefits: Enjoy flexible working, 25 days annual leave, and an extensive benefits package.
- Other info: Dynamic team environment with opportunities for professional growth and community engagement.
- Why this job: Make a real impact on innovative projects while developing your career in bid management.
- Qualifications: Experience or ambition in bid coordination, strong organisational and communication skills.
The predicted salary is between 40500 - 49500 £ per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the office
We have an opportunity for a Bid Coordinator to play a key role in delivering high quality, sustainable solutions across multiple built-environment projects. You will join our team based in our Leeds office. We have a well-established reputation for delivering outstanding design on built environment projects throughout the North. Located in the heart of the city, we're placed to take advantage of opportunities both locally and further afield, we have a rich project history within Leeds and a strong commitment to the region. We are a recognised leader in the built environment, shaping some of the most ambitious and technically demanding projects across the residential, hospitality, leisure, commercial, and complex engineering sectors.
Our work spans cutting edge healthcare and research facilities, high-performance data centres, critical infrastructure and state-of-the-art manufacturing and technology environments projects that push boundaries and deliver real-world impact. Driven by a commitment to excellence, we combine innovation, technical expertise, and practical delivery to create solutions that are not only robust and reliable, but forward-thinking and sustainable. Our teams work at the forefront of the industry, collaborating with leading clients across the public and private sectors, both locally and internationally.
About the role
This is a coordination role positioned at the top end of bid and proposal delivery, sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership, work on more complex submissions, and develop into a Bid Manager role over time. You’ll play a key role in ensuring that opportunities are well-managed, bids are professionally delivered, and our teams are supported to perform at their best. Alongside this, you’ll gain exposure to high-value, multi-disciplinary bids, providing a strong platform for progression. This role is ideal for someone who enjoys being hands-on, is ready to step up in responsibility, and wants to build a long-term career in work-winning and bid management.
In this role, you can expect to:
- Contribute to and coordinate the preparation and submission of proposals and bids within the Leeds office and wider North Business Unit (Manchester, Glasgow and Edinburgh).
- Manage workflows and documentation (SharePoint, filing systems) to ensure structured delivery.
- Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards.
- Maintain strong document control, version management, and organisation.
- Manage and maintain opportunity data within our CRM system (Co-Op).
- Open and structure opportunities at early stages.
- Work proactively with work winners to gather and complete key information.
- Support pipeline visibility, reporting, and forecasting.
- Support the coordination of priority bids.
- Assist with timelines, inputs, and multi-disciplinary collaboration.
- Contribute to content development, structuring responses, and shaping submissions.
- Provide additional support on key pursuits where required.
- Act as a central coordination point across bid teams.
- Ensure submissions are followed up and outcomes recorded.
- Capture and share client feedback to support continuous improvement.
- Represent the North Region within the firmwide bid community.
- Attend internal key work-winning and forecast meetings.
- Support client events, local industry events and engagement activities where required.
- Assist with follow-up actions to maintain momentum post-submission.
- Use market research tools and platforms to inform business development activities across the North Business Unit.
- Use CRM and digital tools effectively to support delivery.
- Embrace emerging tools, including AI, to improve efficiency and quality.
- Contribute to improved and consistent ways of working.
About you
To be successful in this role, you’ll need:
- Experience or ambition to work in a bid coordination or proposal role, ideally within construction, engineering, or consultancy.
- A clear desire and capability to progress into bid writing or bid management roles.
- Confidence working on, or readiness to step into, more complex or higher-value submissions.
- Strong organisational skills, with the ability to manage multiple priorities.
- Excellent communication skills and confidence working with senior stakeholders.
- High attention to detail and pride in producing quality work.
How to apply
To apply simply complete a CV profile and submit your application, or for further information please contact aureliacherradi@hoarelea.com. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
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Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Bid Coordinator in Leeds employer: Hoarelea
Hoare Lea is an exceptional employer, offering a vibrant work culture that prioritises individual growth and wellbeing. With offices in both Bristol and Cardiff, employees benefit from a supportive environment that encourages collaboration and innovation, alongside an extensive benefits package including flexible working options and professional development opportunities. Join us to be part of a team that not only shapes the built environment but also fosters a community where your unique potential can thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator in Leeds
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Hoarelea, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Bid Coordinator at Hoarelea.
We think you need these skills to ace Bid Coordinator in Leeds
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Hoarelea
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
