Project Coordinator - (1945)

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and beyond.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security, and sustainability, to name just a few. Our highly skilled teams use their technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

At Hoare Lea, we are committed to creating an environment where everyone can realise their unique potential. Joining us means becoming part of a business that enriches your knowledge, supports your wellbeing, and celebrates your individuality. You’ll benefit from our 9-day fortnight scheme, active community groups, varied social and networking events, and extensive professional and technical development programmes. We also offer an excellent benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave.

Whatever your ambitions or circumstances, our goal is to help you develop, thrive, and enjoy what you do.

About the role

We have an exciting new opportunity for a Project Coordinator to join our Glasgow office.
The Hoare Lea Glasgow office plays a pivotal role in delivering high-profile projects across Scotland and the wider UK, with particular expertise in Healthcare, Education, Science & Research, and Commercial sectors. Our team combines technical excellence with local knowledge, collaborating closely with national teams to deliver sustainable, people-focused engineering solutions.

Our Glasgow team is large enough to provide stability and varied career opportunities, while remaining agile and personal in our approach. We’re a dynamic and collaborative office where professional development, wellbeing, and culture are key priorities.

As a Project Coordinator, you will provide vital support to Programme Directors (PDs) and Project Leaders (PLs) by managing project administration and coordination tasks. This role will help ensure project activities are well-organised and delivered efficiently. You will need strong organisational and communication skills, great attention to detail, and the ability to manage multiple responsibilities in a fast-paced, multidisciplinary environment.

What you’ll be doing

Project coordination:

– Support with local enquiry activities ensuring accurate documentation.
– Pre project set up stage activities, document control and ensuring contracts and compliance are in place.
– Support with local forecasting and resourcing activities.
– Work with local team and finance coordinator to ensure all parties are up to date with relevant information required for ongoing project support. This can include budget tracking reporting.
– Support with other local administration.
– Coordinate programme activities across teams and disciplines to meet deadlines and deliverables,
– working closely with PDs and PLs.
– Help manage communication between the internal team, stakeholders, and clients to ensure alignment.
– Track and assist in resolving project issues as they arise.

Administrative support:

– Perform day-to-day administrative tasks, such as document management, filing, and internal communications.
– Maintain project records and ensure document control systems are robust.
– Support onboarding and offboarding of project team members.

– Ensure project quality and health & safety procedures are implemented and maintained.
– Support project audits and help collate key documentation.

Stakeholder and Client communication:

– Act as a central point for coordinating meetings, events, and site visits.
– Assist in stakeholder engagement activities, including client updates and communications.

About you

To thrive in this role, you’ll ideally have:
– Proven experience in project coordination or administrative roles.
– Familiarity with project management tools and methodologies.
– Strong organisational skills with the ability to manage multiple deadlines.
– Excellent communication skills, both written and verbal.
– High attention to detail and commitment to quality.
– A proactive approach with the ability to work independently and collaboratively

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact aureliacherradi@hoarelea.com

If shortlisted, one of our recruitment team will be in touch to arrange a introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

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Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.

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