At a Glance
- Tasks: Manage project documentation and support teams in delivering high-quality engineering projects.
- Company: Join Hoare Lea, a human-centric and planet-conscious engineering consultancy.
- Benefits: Enjoy flexible working, 25 days annual leave, and an extensive benefits package.
- Other info: Opportunities for professional development and a supportive work culture await you.
- Why this job: Be part of a collaborative team making a real impact on sustainable design solutions.
- Qualifications: GCSEs in English, Maths, and a related subject; experience in project controls preferred.
The predicted salary is between 30000 - 40000 € per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.
Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We have an opportunity for a Document & Project Controller to play a key role in delivering high-quality projects. You will join our MEP and Built Environment team based in our Plymouth office supporting Government and Defence projects nationwide. Working alongside a range of specialist engineers and consultants, you will be joining a collaborative, knowledgeable, highly engaged team who love what they do, and offer a supportive, flexible, and high performing work culture.
As a Document & Project Controls Officer you will support project teams across the Southwest Region by managing the flow, accuracy and quality of project information while helping ensure projects are delivered on time, within scope and to budget. Working alongside experienced engineers, Project Leaders and the Project Controls Manager (PCM), you will coordinate document control activities, maintain project registers and archives, and provide project controls support across scheduling, cost, risk and change control. This is a key, varied role requiring strong attention to detail, excellent communication, and a collaborative mindset.
In this key and varied role, you can expect to:
- Document control and information management
- Day-to-day distribution, storage and retrieval of electronic drawings and documents.
- Maintain drawing registers, electronic drawing files and other document registers.
- Monitor project external websites, upload and download drawings/reports and distribute to the team.
- Electronic issue and filing of drawings and documents; convert incoming/outgoing files to commonly used formats as required.
- Perform QA reviews of documents prior to upload to ensure clarity, consistency and quality.
- Pre-archive and archive project documents in line with project/process requirements.
- Coordinate information exchange between external collaborators and our engineers, ensuring information is presented clearly and consistently.
- Project controls and delivery support
- Support Project Leaders and the PCM in planning, executing, controlling and closing projects to meet agreed objectives.
- Assist in management of project budgets and costs, helping to maintain financial control and cost efficiency.
- Support schedule management: maintain and monitor project schedules, track milestones and raise/assist with addressing delays.
- Contribute to risk management: identify potential risks and support the development and tracking of mitigation actions.
- Support the change control process by tracking, documenting and communicating changes and ensuring they are implemented across the team.
- Monitor project performance and provide accurate, timely reports and visibility on key metrics to Project Leaders/PCM.
- Support project kick-off and lessons-learned workshops to help establish clear plans and capture improvements.
- Ensure compliance with internal governance and Hoare Lea’s Integrated Management System (IMS).
- Help embed Project Excellence principles and support continuous improvement of tools, processes and techniques.
- Provide general administrative support to project teams as required.
- Carry out Project Security Audits and Clearance checks.
About you
To be successful in this role you’ll need:
- GCSE Grade C (or above) in English, Maths, Physics or similar numerate/science subject.
- Experience in project controls or a related role (preferably in engineering, construction or consultancy) with understanding of scheduling, risk management and financial tracking.
- Proficient with MS Office (Word, Excel); familiarity with file sharing platforms including Asite and Egress, also Microsoft Project and AutoCAD desirable.
- Highly organised with a keen eye for detail and strong problem‑solving skills.
- Excellent communicator, confident engaging with stakeholders at all levels and working as part of a team.
- Able to work autonomously on tasks while supporting senior staff on larger projects.
- Flexible and committed to continuous learning.
- The person must hold, or be willing and eligible to obtain, UK Government Security Clearance (SC) or higher and ensure all work is delivered in compliance with Government Security Classifications (GSC), Defense standards, cyber‑security requirements, and data‑handling protocols.
How to apply
To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates, click here to find out more.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Document & Project Controller – Plymouth, UK employer: Hoare Lea
Hoare Lea is an exceptional employer that prioritises the well-being and professional growth of its employees. With a strong commitment to sustainability and a collaborative work culture, you will thrive in a supportive environment that encourages continuous learning and offers extensive benefits, including flexible working arrangements and a generous leave policy. Located in Plymouth, you will be part of a vibrant community dedicated to delivering high-quality engineering solutions while enjoying the unique advantages of this coastal city.
StudySmarter Expert Advice🤫
We think this is how you could land Document & Project Controller – Plymouth, UK
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, especially how they align with your skills in document control and project management. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your communication skills! Being able to articulate your thoughts clearly is crucial, especially when discussing complex project details. Consider mock interviews with friends or mentors to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Hoare Lea.
We think you need these skills to ace Document & Project Controller – Plymouth, UK
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Document & Project Controller role. Highlight your project controls experience and any relevant technical skills to grab our attention!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're passionate about this role and how you can contribute to our team. Be genuine and let your personality shine through – we love individuality!
Showcase Your Attention to Detail:Since this role requires strong attention to detail, ensure your application is free from typos and errors. A polished application shows us you care about quality and accuracy.
Apply Through Our Website:For the best chance of success, apply directly through our website. This way, your application goes straight to us, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Hoare Lea
✨Know Your Stuff
Before the interview, make sure you understand the role of a Document & Project Controller. Familiarise yourself with document control processes, project management principles, and the specific tools mentioned in the job description, like MS Office and AutoCAD. This will help you speak confidently about your relevant experience.
✨Showcase Your Communication Skills
As this role requires excellent communication, prepare examples of how you've effectively engaged with stakeholders in past projects. Think about times when you had to explain complex information clearly or resolve conflicts within a team. This will demonstrate your ability to collaborate and support project leaders.
✨Be Detail-Oriented
Attention to detail is crucial for this position. During the interview, highlight instances where your keen eye for detail made a difference in project outcomes. You could discuss how you ensured the accuracy of documents or managed project schedules without errors.
✨Emphasise Your Flexibility and Learning Mindset
Hoare Lea values continuous learning and adaptability. Be ready to discuss how you've embraced new challenges or learned new skills in previous roles. Share any experiences where you adapted to changing project requirements or took the initiative to improve processes.
