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- Tasks: Join our project finance team to manage project data and support billing processes.
- Company: Hoare Lea, a human-centric engineering consultancy focused on sustainable solutions.
- Benefits: Enjoy flexible working, 25 days annual leave, private medical cover, and professional development.
- Other info: Dynamic workplace with opportunities for personal growth and community engagement.
- Why this job: Make a real impact in a supportive environment while developing your finance skills.
- Qualifications: IT literate with strong attention to detail and excellent communication skills.
The predicted salary is between 25000 - 32000 ÂŁ per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We are looking for someone to work as part of our project finance team. This is a pivotal role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads.
- Set up new projects using our internal reporting and accounting systems.
- Assist the engineers in the maintenance of their projects using our internal systems.
- Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
- Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
- Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
- Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
- Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
- Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistencies identified.
- Ad-hoc project work as required by the business.
About you
- A people person who is comfortable dealing with all levels throughout the organisation.
- A people person, confident approaching and connecting with stakeholders in a pro-active way.
- You’ll be IT literate with good knowledge of Microsoft Office including Excel.
- Good attention to detail and able to work through a task in a methodical way.
- Confident challenging the “Status-Quo”.
- Self-awareness, an open mind, and a spirit of generosity.
How to apply
To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates, click here to find out more.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Assistant Finance Coordinator (Project Finance / Entry Level) in Newport employer: Hoare Lea
Contact Detail:
Hoare Lea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Finance Coordinator (Project Finance / Entry Level) in Newport
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for your interviews by researching Hoare Lea and understanding their projects. Show us that you’re genuinely interested in the company and its mission. Tailor your answers to reflect how your skills align with their values and needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experiences clearly and how they relate to the role of Assistant Finance Coordinator.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Assistant Finance Coordinator (Project Finance / Entry Level) in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Finance Coordinator role. Highlight any relevant project finance experience or IT skills, especially with Microsoft Office, to catch our eye!
Show Your People Skills: Since this role is all about connecting with stakeholders, don’t shy away from showcasing your people skills. Share examples of how you've effectively communicated or collaborated with others in previous roles.
Be Detail-Oriented: Attention to detail is key for this position. When writing your application, ensure there are no typos or errors. We love candidates who can present information clearly and accurately!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Hoare Lea
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Assistant Finance Coordinator role. Familiarise yourself with the key duties mentioned in the job description, like setting up projects and maintaining records. This will help you speak confidently about how your skills align with what Hoare Lea is looking for.
✨Showcase Your People Skills
Since this role involves working closely with Project Directors and other team members, be prepared to discuss your experience in building relationships. Think of examples where you've successfully collaborated or communicated with others, as this will demonstrate your ability to connect with stakeholders at all levels.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position. During the interview, highlight instances where your meticulousness has made a difference in your previous work or studies. You could mention how you ensured data accuracy or maintained organised records, which aligns perfectly with the expectations at Hoare Lea.
✨Be Ready to Challenge the Status Quo
Hoare Lea values individuals who can think critically and challenge existing processes. Prepare to discuss a time when you identified an inefficiency and proposed a solution. This will show that you have the self-awareness and open-mindedness they’re looking for, making you a great fit for their team.