Finance Coordinator

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are committed to providing an environment where everyone can realise their unique potential. In joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave.

We are looking for someone to work as part of our London team alongside our finance and business support functions. This is a pivotal role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads.

Key duties include:

• Use internal finance systems and processes to establish and maintain project data.
• Ensure additional fee awards are updated on systems along with subsequent costs and correct auditable documentation.
• Liaise with Credit Control team for new and reactivated client requests.
• Maintain project and master fee drawdowns for tracking scheduled invoicing on active projects.
• Lead meetings with project leads and project directors to ensure update of drawdowns.
• Process monthly invoices in line with drawdowns along with detailed billing schedules based on client requirements.
• Maintain sub-consultancy invoices logs comparing POs to invoices received where appropriate.
• Co-ordinate project leads completion of resource plans and forecast costs to facilitate secured forecast.
• Co-ordinate data recorded for pipeline and enquiries for monthly forecast.
• Resolve any data inconsistencies identified in weekly project reporting and escalate any commercial matters to the Commercial Accounting team.
• Support financial accounting team to obtain project financial information and documentation for annual financial audit.
• Track interoffice transactions for any trading between different business cost centres.

About you:

• A people person who is comfortable dealing with all levels throughout the organisation.
• Confident approaching and connecting with stakeholders in a pro-active way.
• You’ll be IT literate with good knowledge of Microsoft Office including Excel.
• Experience managing and maintaining data.
• Strong interpersonal skills and able to gain respect quickly for individuals at all levels.
• Strong organisational skills and the ability to multi-task are essential, with a good team spirit.
• Good attention to detail and able to work through a task in a methodical way.
• Confident challenging the “Status-Quo”.
• Self-awareness, an open mind, and a spirit of generosity.

How to apply:

To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations:

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy:

We have updated our terms and conditions for candidates.

Recruitment agencies:

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.