Finance Administrator - (1876) in London

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential.

So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We have a brand-new opportunity for a Finance Administrator to support the project administration for our Specialist Group delivery teams based in London. The central specialist group finance administration Team is primarily based in our Bristol office. This role will work closely with this team as well as the wider London office. In this key and varied role, you can expect to:

• Use internal finance systems and processes to establish and maintain project data.
• Ensure additional fee awards are updated on systems along with subsequent costs and correct auditable documentation.
• Liaise with Credit Control team for new and reactivated client requests.
• Maintain sub-consultancy invoices logs comparing PO’s to invoices received where appropriate.
• Resolve any data inconsistencies identified in weekly project reporting and escalate any commercial matters to the Commercial Accounting team.
• Track interoffice transactions for any trading between different business cost centres.

About you

To be successful in this role you’ll need:

• A people person, confident approaching and connecting with stakeholders in a pro-active way.
• You’ll be IT literate with good knowledge of Microsoft Office including Excel.
• Strong interpersonal skills and able to gain respect quickly for individuals at all levels.
• Strong organisational skills and the ability to multi-task are essential, with a good team spirit.
• Good attention to detail and able to work through a task in a methodical way.
• Self-awareness, an open mind, and a spirit of generosity.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

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Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.