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- Tasks: Join our project finance team to manage and maintain quality project data.
- Company: Hoare Lea, a human-centric engineering consultancy focused on sustainable solutions.
- Benefits: Enjoy flexible working, 25 days annual leave, private medical cover, and professional development.
- Other info: Participate in community groups and networking events for personal and professional growth.
- Why this job: Make a real impact in a supportive environment while developing your finance skills.
- Qualifications: IT literate with strong attention to detail and excellent communication skills.
The predicted salary is between 25000 - 32000 ÂŁ per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We are looking for someone to work as part of our project finance team. This is a pivotal role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads.
Key duties include:
- Set up new projects using our internal reporting and accounting systems.
- Assist the engineers in the maintenance of their projects using our internal systems.
- Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
- Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
- Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
- Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
- Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
- Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistencies identified.
- Ad-hoc project work as required by the business.
About you
- A people person, confident approaching and connecting with stakeholders in a pro-active way.
- You’ll be IT literate with good knowledge of Microsoft Office including Excel.
- Good attention to detail and able to work through a task in a methodical way.
- Confident challenging the “Status-Quo”.
- Self-awareness, an open mind, and a spirit of generosity.
How to apply
To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates, click here to find out more.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Assistant Finance Coordinator (Project Finance / Entry Level) in Exeter employer: Hoare Lea
Contact Detail:
Hoare Lea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Finance Coordinator (Project Finance / Entry Level) in Exeter
✨Tip Number 1
Get to know the company culture! Before your interview, check out Hoare Lea's website and social media. Understanding their values and projects will help you connect with the team and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to project finance and teamwork. Think of examples from your past experiences that highlight your skills and how you can contribute to the project finance team.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences at Hoare Lea and any tips they might have for your application process. It’s a great way to get insider info!
✨Tip Number 4
Follow up after your interview! A quick thank-you email expressing your appreciation for the opportunity can leave a lasting impression. It shows your enthusiasm and professionalism, which is always a plus!
We think you need these skills to ace Assistant Finance Coordinator (Project Finance / Entry Level) in Exeter
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Finance Coordinator role. Highlight any relevant project finance experience or coursework, and don’t forget to mention your IT skills, especially in Excel!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Share why you’re a great fit for Hoare Lea and how your values align with their commitment to sustainability and community.
Showcase Your People Skills: Since this role involves working closely with Project Directors and Leads, emphasise your ability to connect with stakeholders. Share examples of how you've successfully collaborated in the past, as being a 'people person' is key!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands and shows your genuine interest in joining our team!
How to prepare for a job interview at Hoare Lea
✨Know Your Numbers
As an Assistant Finance Coordinator, you'll be dealing with project data and invoices. Brush up on your financial terminology and be ready to discuss how you can maintain meticulous records. Familiarise yourself with basic accounting principles and any relevant software that might come up during the interview.
✨Showcase Your People Skills
This role requires strong relationships with Project Leaders and stakeholders. Prepare examples of how you've successfully communicated or collaborated in past experiences. Think about times when you proactively approached someone to resolve an issue or gather information.
✨Demonstrate Attention to Detail
Attention to detail is crucial in finance roles. Be prepared to discuss how you ensure accuracy in your work. You could mention specific methods you use to double-check your work or how you handle data inconsistencies. This will show that you take quality seriously.
✨Be Ready to Challenge the Status Quo
Hoare Lea values innovation and fresh perspectives. Think of a time when you identified a problem and suggested a new approach. Be ready to share your thoughts on how you can contribute to improving processes within the finance team, showing that you're not afraid to think outside the box.