Assistant Finance Coordinator (Project Finance / Entry Level) in Bristol

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are committed to providing an environment where everyone can realise their unique potential. In joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

We are looking for someone to work as part of our project finance team. This is a pivotal role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads. Key duties include:

• Set up new projects using our internal reporting and accounting systems.
• Assist the engineers in the maintenance of their projects using our internal systems.
• Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
• Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
• Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
• Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
• Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
• Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistencies identified.
• Ad-hoc project work as required by the business.

A people person who is comfortable dealing with all levels throughout the organisation. Confident approaching and connecting with stakeholders in a pro-active way. You’ll be IT literate with good knowledge of Microsoft Office including Excel. Good attention to detail and able to work through a task in a methodical way. Confident challenging the “Status-Quo”. Self-awareness, an open mind, and a spirit of generosity.

To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

We have updated our terms and conditions for candidates.