At a Glance
- Tasks: Coordinate and manage bids, ensuring high-quality submissions and team support.
- Company: Join Hoare Lea, a human-centric engineering consultancy focused on sustainable solutions.
- Benefits: Enjoy flexible working, 25 days annual leave, and extensive professional development opportunities.
- Other info: Hybrid working model with a vibrant office culture and community engagement.
- Why this job: Step into a senior role with real impact on public sector projects and career growth.
- Qualifications: Experience in bid coordination and strong organisational skills are essential.
The predicted salary is between 40000 - 50000 € per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.
We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.
Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We are looking for a Senior Bid Coordinator to join our Birmingham office in a hybrid role supporting both Central Region work-winning activity and priority Public Sector bids. This is a senior coordination role positioned at the top end of bid and proposal delivery, sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership, work on more complex submissions, and develop into a Bid Manager role over time.
You’ll play a key role in ensuring that opportunities are well-managed, bids are professionally delivered, and our teams are supported to perform at their best. Alongside this, you’ll gain exposure to high-value, multi-disciplinary Public Sector bids, providing a strong platform for progression. This role is ideal for someone who enjoys being hands-on, is ready to step up in responsibility, and wants to build a long-term career in work-winning and bid management.
What You’ll Do
- Regional Bid Coordination (Primary Focus)
- Contribute to and coordinate the preparation and submission of proposals and bids within the Birmingham office and wider Central Business Unit (Birmingham, Oxford & Cambridge).
- Manage workflows and documentation (SharePoint, filing systems) to ensure structured delivery.
- Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards.
- Maintain strong document control, version management, and organisation.
- Opportunity & CRM Management
- Manage and maintain opportunity data within our CRM system (Co-Op).
- Open and structure opportunities at early stages.
- Work proactively with work winners to gather and complete key information.
- Support pipeline visibility, reporting, and forecasting.
- Public Sector Bid Support
- Support the coordination of priority Public Sector bids.
- Assist with timelines, inputs, and multi-disciplinary collaboration.
- Contribute to content development, structuring responses, and shaping submissions.
- Provide additional support on key pursuits where required.
- Frameworks & Coordination
- Support Public Sector framework submissions where needed.
- Maintain visibility of framework-related opportunities.
- Provide light-touch coordination to ensure opportunities are progressed.
- Be a tactical point of contact for Hoare Lea within the wider TetraTech group.
- Communication & Collaboration
- Act as a central coordination point across bid teams.
- Ensure submissions are followed up and outcomes recorded.
- Capture and share client feedback to support continuous improvement.
- Represent the Central Region within the firmwide bid community.
- Business Development Support
- Attend internal key work-winning and forecast meetings.
- Support client events, local industry events and engagement activities where required.
- Assist with follow-up actions to maintain momentum post-submission.
- Use market research tools and platforms to inform BD activities across the Central Business Unit and Public Division.
- Digital & Continuous Improvement
- Use CRM and digital tools effectively to support delivery.
- Embrace emerging tools, including AI, to improve efficiency and quality.
- Contribute to improved and consistent ways of working.
About you
To be successful in this role you’ll need:
- Experience in a bid coordination or proposal role, ideally within construction, engineering, or consultancy.
- A clear desire and capability to progress into bid writing or bid management roles.
- Confidence working on, or readiness to step into, more complex or higher-value submissions.
- Strong organisational skills, with the ability to manage multiple priorities.
- Excellent communication skills and confidence working with senior stakeholders.
- High attention to detail and pride in producing quality work.
Career development
This role forms part of Hoare Lea’s commitment to building a professional, structured work-winning capability across the business. You will be supported to develop beyond coordination, gaining exposure to bid writing, bid management, and strategic work-winning activity, with a clear pathway into more senior roles over time.
Location & working pattern
This role is based in Birmingham, and candidates should be within easy commuting distance of our Birmingham office. We operate a hybrid working model, with a minimum expectation of three days per week in the office to support collaboration and team working.
How to apply
To apply simply complete a CV profile and submit your application, or for further information please contact. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Senior Engineering Coordinator (Permanent) in Birmingham employer: Hoare Lea
Hoare Lea is an exceptional employer that prioritises the well-being and professional growth of its employees. With a strong commitment to sustainability and innovation, the Birmingham office offers a collaborative work culture, extensive benefits including private medical cover and a 9-day fortnight scheme, and clear pathways for career advancement in bid management. Joining Hoare Lea means being part of a supportive community that values individuality and encourages continuous learning.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Engineering Coordinator (Permanent) in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching Hoare Lea and understanding their projects and values. Tailor your responses to show how your skills align with their mission of providing sustainable solutions. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your pitch! Be ready to explain your experience and how it relates to the Senior Engineering Coordinator role. Use specific examples that highlight your problem-solving skills and ability to manage complex submissions.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decisions.
We think you need these skills to ace Senior Engineering Coordinator (Permanent) in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Engineering Coordinator role. Highlight relevant experience in bid coordination or proposal roles, especially within construction or engineering. We want to see how your skills align with what we do at Hoare Lea!
Showcase Your Skills:Don’t just list your responsibilities; showcase your achievements! Use specific examples that demonstrate your organisational skills and attention to detail. We love seeing how you’ve made a difference in previous roles.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you’re excited about the opportunity to work with Hoare Lea and how you can contribute to our mission.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our recruitment team!
How to prepare for a job interview at Hoare Lea
✨Know Your Stuff
Before the interview, dive deep into Hoare Lea's projects and values. Familiarise yourself with their approach to sustainable solutions and how they tackle complex design challenges. This will not only show your genuine interest but also help you align your answers with their mission.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your bid coordination skills, especially in construction or engineering. Be ready to discuss how you've managed workflows, ensured compliance, and contributed to successful submissions. This will demonstrate your capability for the Senior Bid Coordinator role.
✨Ask Smart Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of Public Sector bids you'll be working on, and opportunities for professional development. This shows you're not just interested in the job, but also in how you can grow within the company.
✨Be Yourself
Hoare Lea values individuality, so don’t shy away from showing your personality during the interview. Share your passions and what drives you in your work. Authenticity can set you apart and help you connect with the interviewers on a personal level.
